Post # 1
in a desperate attempt to find a location, we’ve expanded our search to within a 2 or 3 hour drive from where we (and the majority of the guests) live…..in doing so, we realize that that means a longer drive for our guests….about 30-40% our out of town regardless….
so my questions are:
would this be considered a destination wedding??
do I assume more guests will decline since it is further away??
do we assume guests will stay over-night? should we consider paying for hotel rooms??
any suggestions/advise is helpful and appreciated!! thanks!
Post # 3
@MamaHusky3: Are you having an evening reception? If so, I’d assume some guests may stay overnight.
I don’t think you need to pay for your guest’s hotel rooms, but it’d be nice to recommend near by hotels and maybe even arrange a hotel block for a discount. (i.e. if enough rooms are booked, your guests get a small percentage off their stay).
You don’t want to have to worry about your guests driving 2-3 hours home tired or after having one too many to drink.
Post # 4
If we are looking at a 4-6 hour round trip, I’d think most people would want to spend the night. You don’t need to pay for hotel rooms, but arranging a block at a nearby hotel (or at least providing suggestions for places to stay at varying price points) would be helpful.
Post # 5
@KatNYC2011: we were thinking it would start around 4pm and most likely we will only have light beer at the most as far as alcohol….that is true about driving though… thanks!
Post # 6
I agree with the previous poster, I’d recommend hotels near where the wedding will be but not pay for them. If you talk with a hotel though you may be able to get a cheaper rate if there will be a lot of guests needing to book rooms. I’ll be having a wedding (hopefully if I can get the fiance to agree on the place) 2 1/2 hrs away. Its close enough if people want to head home after they can but I’ll also recommend hotels near there. Since its just a few hours further I’d still think around the same amount of guests would come.. And my philosphy is “If they really care about you and want to be at your wedding they will be there no matter how far”.
Post # 7
We are doing what you are–the locale is about a 2 hours drive for most guests. We recommended hotels and blocked some rooms but didn’t pay for them. About 40% of our guests are out of town as it is; we’re getting about a 70% acceptance rate.
I don’t necessarily agree with the whole “If they care, then they will come” if you are going to be that long of a drive and if you have 30-40% out of town. For some of our guests, it would have cost them close to $1k to get to the wedding and stay overnight, between plane flights for 2, car rental, and hotels. Add more money if there are kids involved. So don’t feel bad if you find that your acceptance rate is lower–that’s the price of doing a semi-destination wedding!
Post # 8
I was going by the response I’ve gotten by the people closest to me.. I’ve had a dozen people tell me that no matter where we got married (the options are 2 1/2 hrs to 9 hrs) that they would be there & make it work.. If its not but a few hours drive it shouldn’t cost much more than gas & even at most $100 extra for a hotel room..
Post # 9
okay thanks for the advise bees!! i actually wouldn’t mind if most of the guests couldn’t come….as long as our immediate family members can make it and our closest friends, then i’ll be happy 🙂
i do have another question though…..say hypothetically we send out 80 invites, no kids…..and only get 30-40 that rsvp yes…..how do you handle that type of change as far as paying for tables and chairs and the like?? i mean, do you just plan on 80 people attending and then end up with possibly half the seats empty??
just to elaborate on why i’m asking this: we found a vacation home on 10 acres of land that is on the top of our list and will allow us to do a wedding on the property…..could I just plan on making most of our big purchases about 1 or 2 months beforehand (renting tables, chairs, and buying food since we are catering ourselves) it’s more of a backyard bbq type wedding….so i wouldn’t want to rent enough tables for 80 people and then only 30 decide to come….is this insane to plan it this way??
Post # 10
We’re doing this! It’s about two hours from us and three to four from everyone else (not including people that were a long plane ride away anyway). We picked a Sunday evening since we knew everyone would want to stay the weekend anyway and it made things cheaper and more available. And we are considering it a destination wedding and yes, people have said that they probably can’t come because of distance. We invited 46 people but only have 30 chairs if that helps because we kind of went off of what people were telling us and those that we know we wanted to invite but probably can’t come (like my fiance’s uncle who is a contractor in Afghanistan/Thailand for all but like two weeks out of the year).
Post # 11
I’d contact the rental company & ask how many you need to rent up front & if you can change that number closer to the wedding. Luckily where I’m leaning towards for our wedding the chairs are included.. I’m probably going to send out about 50-60 invites but I am guessing only 30-40 will come.