Serious layout and timeline help needed!

posted 2 years ago in Logistics
Post # 2
Member
5922 posts
Bee Keeper

For your entrance – you can do a big staged entrance of your bridal party and yourselves or you can do it quietly, totally up to you. We joined our guests for the tail end of cocktail hour and our DJ announced for everyone to find our seat so he could introduce us. Our bridal party just walked in (we had them seated with their friends/spouses) and he announced us, we walked in towards our table, said a quick thank you, sat down and were served. 

To start the party we did our first dance and opened the dance floor for everyone. 

I would not eat away from your guests and come in at 8, this seems odd to me. Are you not doing a first dance? That is the easiest way (IMO) to open the dance floor, but other bees might have ideas if you arent doing that. 

Post # 3
Member
1045 posts
Bumble bee
  • Wedding: September 2017

You can have the band (or DJ) announce the bridal party when you come in. They can also help move people from the cocktail hour to the reception. That’s what we did – once everyone was seated, we entered to a song and the DJ announced us. My husband said a few words of thanks and let people know we’d be doing the toasts twoard the end of dinner so everyone could focus on enjoying the delicious food. Then we had family style dinner served, with a different playlist playing, and then the toasts. Following the toasts, we cut the cake and had our first dance to open up the dessert buffet/dance floors. Your guests will probably find it strange if you eat dinner separately from them, like in a different room (?) I’ve never seen that done before and I can’t think of why you would do it.

One of my best friends from college acted as our day-of coordinator, and honestly, I don’t know how we would have pulled it off without her. Do you have someone you could ask to do this for you as a wedding gift? If not, maybe look on Task Rabbit? It’s a bit risky to hire a non-professional you don’t know, but that is one area I would not go without if you can help it. 

I’m having some trouble interpreting your diagram, but I like your idea of a sort of doorway you could enter the “ceremony” space through- though I’m picturing more like an arch with flowers on it. You could have one at either end of your aisle, and put some potted plants or flowers along either side of your “entry” arch to help define the space. If you got some cypress you could probably block the tables from view. I bet your photos as you’re walking down the aisle will be very close-up, though, and you wouldn’t see the background.  You could have the caterers light candles on the tables and all you’d see would be twinkly lights as your background.

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