(Closed) Setting up venue the morning of? Please help!

posted 6 years ago in Decor
Post # 3
3176 posts
Sugar bee
  • Wedding: May 2011

I hired someone and it was a life saving decision. We had a VERY tight time crunch to set up (like only an hour) and I knew there was no way I could manage it. Everything turned out beautifully and I had not reason to worry.

Post # 5
3000 posts
Sugar bee
  • Wedding: July 2012

I’m going to hire one of my younger sister’s friends to be our “day of helper.” I’ve known her for years and I trust her, yet she isn’t one of my close friends and thus wouldn’t have been invited to the wedding to begin with (so it’s ok that she’s working instead of attending my wedding). We’re gonna pay her like $10 an hour to run around and do things for us, which will probably include bringing the centerpieces since I’m making my own.

Post # 6
3176 posts
Sugar bee
  • Wedding: May 2011

@GreenDream: we hired a DOC. She actually ended up doing so much more than I expected, including finding me cheaper vendors and assisting in any and every aspect. It was completely worth the money for us given our situation. (It was a semi-destination wedding so all of my friends were guests and I didn’t want to burden anyone with anything). For the total budget breakdown she cost such a small percentage, I would have happily paid more.

Post # 7
319 posts
Helper bee
  • Wedding: January 2012

Our venue will set up the tables, I just bring the decorations by a day or two before and show them how I want the centerpieces/etc. to be positioned.

Also my dad’s brother-in-law (my uncle) and a couple of my groom’s friends will be running errands and miscellaneous wedding tasks the day of.

At least in my circle, people want to help. It makes them feel involved in the wedding and special. As long as you don’t give them some huge impossible task, they’re usually happy to do some little thing.

(edited for clarity)

Post # 8
11167 posts
Sugar Beekeeper

At our venue it is typical for Saturday weddings to only have 90 minutes (yes, that is all!) to set up for an entire wedding. They do it successfully all the time but I cannot fathom doing so much in a short time. While we opted for a Friday wedding to avoid this chaos they told me they can pull it off with a very reliable team.

That would lead me to suggest hiring a DOC most definitely. Typically they won’t book until 3-6 months before your event (in case they can be hired for a full time planning gig) but no harm is starting your search now.

With your coordinator you will have opportunities to discuss your ideals and plans for the day and he/she will be there to ensure that things run smoothly according to what you discussed. Should any snafus arise she will take care of it while you are getting ready. Totally worth your money to have a professional versus a friend/family member.

Post # 9
7173 posts
Busy Beekeeper

Do you have a trustworthy party planning type friend (or handful of friends) you could task with setting this up?  They could come to the wedding site earlier in the day and do this.  

ETA:  Whoops!  Just saw your line about asking help from friends.  Ok – if friends and family are out – you need to hire someone.  Our florist set this up for you.  Maybe find a local florist that has an assistant they could lend you for an hour or two?  Or a DOC type person would be ideal for this.

The topic ‘Setting up venue the morning of? Please help!’ is closed to new replies.

Find Amazing Vendors