Post # 1
We are having a smaller wedding with somewhere between 50-75 guests, and only around 5 groups will be coming from out of town.
Our reception is at a hotel, and the hotel requires you to block a minimum of 10 rooms. The event coordinator basically said that I could block the 10 rooms, and if some weren’t used, they would be released without us being financially liable.
Do you guys think I should block the rooms for just a few groups? Is it even worth it?
Post # 2
Will you get a better rate for your Out of Town guests if you do the block? Usually they give a discounted rate. That’s the only reaon I could think of that a block would be beneficial for so few people.
That being said, is your wedding during a time or in a location where hotel rooms would be hard to get without a block?
Post # 3
You said the hotel requires you to block a minimum of 10 rooms. So I don’t really think its a question. You have to do it.
Post # 4
It doesn’t hurt to get the block if you aren’t required to pay for them if they don’t get filled. Might as well.
Post # 5
- Wedding: Scotts ~ Walnut Creek
I’m not understanding how this is up for debate. 🤔 You said the hotel requires you to block 10 rooms. This is the reception location you chose so how is their requirement optional?
Post # 6
You’re not financially liable for the rooms if you don’t book them, so why wouldn’t you block rooms so your guests have guaranteed space at a convenient location? Exactly what is the downside of blocking the rooms and making things easy for your guests?
Additionally, you don’t know that someone local might like to spend the night. I frequently book hotel rooms for local weddings (in my metro area, that could mean up to a 40 minute drive) so I don’t have to worry about having a designated driver.
ETA: Since others questioned, I’m assuming she’s saying that the quantity of 10 rooms minimum is required IF you want a block, not that actually having a block is required. So she couldn’t block 5 rooms, but she could just not have a block at all. But admittedly it’s poorly and ambiguously worded.
Post # 7
- Wedding: November 2009 - New York, NY
“Our reception is at a hotel, and the hotel requires you to block a minimum of 10 rooms.” The room block doesn’t seem optional, are we missing something?
Post # 8
My wording was confusing; I apologize.
If we decide to block rooms, we would have to block a minimum of 10. We are not required to block any though.
Post # 9
- Wedding: June 2019 - Forest Grove, OR
Our wedding and reception will be at a hotel and we have 5 rooms blocked. As of last weekend, the entire hotel is booked for our 6/22/19 wedding. I would say since it isn’t a financial obligation to you if nobody uses them, that it’s a good idea to do so. We only have 3 people coming from out of town, but our thought is that we are serving alcohol and want to make sure people have the option to stay if they don’t feel comfortable driving. 5 rooms won’t accommodate many of our guests but they don’t allow us to block more than that.
Post # 10
alexam : Seems win-win to me. If your guests use the whole block, that means it was convenient for them and you did your guests a favor. If they don’t use the whole block, you’re not out any money. I would do it.
Post # 11
- Wedding: July 2021 - British Columbia, Canada
I would get in writing that you’re not financially liable if the full block of 10 is not used.
Post # 12
For my wedding I had 20 rooms blocked. Because of the room block we were able to lock in a discounted rate which was great because the rates increased as we got closer to the wedding. I did have to put down a deposit to hold the rooms ($100 per room). After the rooms were booked I received my money back. With that said, you should block the rooms.