(Closed) Should I even block hotel rooms?

posted 9 years ago in Logistics
Post # 3
6263 posts
Bee Keeper
  • Wedding: September 2013

@ellejay16:  ofcourse you should get a block. It’s free (atleast in my area it is) and that’s the easiest thing you can do for your guests. My hotel offered free shuttle as long as a certain number of rooms are booked and also discounted rates.

Post # 4
515 posts
Busy bee
  • Wedding: August 2009

I would definitely block rooms.  If for no other reason than the fact that most hotels offer discounts for hotel blocks.  It’s nice to save your guests a little money.

Post # 5
2656 posts
Sugar bee
  • Wedding: April 2013

I’d block some rooms, like PP said, it’s a free service & usually they’ll knock a bit off the price of the room.. I’m sure your guests will appreciate that.

Post # 6
2623 posts
Sugar bee
  • Wedding: April 2013

Depending on area  and time of year. I would because Hotels may get booked up fast.

Post # 7
36 posts
  • Wedding: June 2013

I’m in a similar situation to yours, and I’ve decided not to reserve a block.  We’re only anticipating about 40-45 guests total. Many of those guests will be family who’d rather find their own lodgings, and a lot of others have friends in the area.  I’m instead going to give everybody a list of the hotels in the area and say that if they’re having trouble finding a place to stay (or need a roommate for the weekend!), I’d be really happy to help coordinate.

Good luck!

Post # 8
9881 posts
Buzzing Beekeeper
  • Wedding: November 1999

Definitely block!  There’s no harm for you!

Post # 9
3501 posts
Sugar bee
  • Wedding: November 2012

I didn’t block any rooms.  My guests used a total of 12 rooms.  I didn’t want to force people to stay in one spot.  But you should also check with the hotels, a lot have minimums

Post # 10
633 posts
Busy bee
  • Wedding: November 1999

I agree with PP to block a certain number of rooms off even if you only need 9 rooms, it doesn’t hurt and it is nice gesture for the guests so that they can be offered a slightly lower rate. Most motels/hotels unless they are high end will let you block them off without charging you a fee. If you do end up blocking rooms, I would do it soon seems to me once wedding season starts, they get crazy booked! 🙂 

Post # 11
1094 posts
Bumble bee
  • Wedding: May 2013 - Walt Disney World

I would block rooms, if at all, just to save your guests a little bit of money.  With that being said, my wedding venue requires a room block minimum and if we don’t meet it, then we have to pay the difference (at the lowest rate), which sucks especially if you’re worried about meeting that minimum.  Just food for thought…

Post # 12
2041 posts
Buzzing bee
  • Wedding: August 2012

I didn’t. My guests used under 10 rooms, and no hotels close by would agree to a block for less than 12.

Post # 13
2567 posts
Sugar bee
  • Wedding: September 2011

If you’re providing transportation then I would say a block is a must. Most hotels will give you a no-minimum-guarantee block for a block that small; it’s only when you get above 10 rooms where you’re looking at guaranteed minimums.  If you don’t have a block, you risk the hotel booking up and your guests booking elsewhere, which makes arranging the transportation a total nightmare.  You might or might not get a discount with a block that small—probably will get the rooms at the prepaid rate but without prepaying, which is still a little savings for your guests plus gives them flexibility to cancel without losing their money if their plans change.

Also some hotels won’t deliver  OOTO bags to guests (or hand them out at check-in), or will charge extra for the service, if they are not booked into a block. That’s because if they are booked into a block, it’s very easy for the hotel to identify which of their guests gets a welcome bag; if they’re not all in one block, then they have to manually update every guest record based on a list you provide, and it’s a giant pain.

Post # 14
2503 posts
Sugar bee
  • Wedding: June 2012

I think it depends on the area and how many people will really want to go with that hotel. For example, we attended a Destination Wedding in Maui and the couple did not do a block as most people didn’t want to stay at the resort and instead wanted to rent a condo. However, if you are getting married in an area where there aren’t too many options (especially reasonably priced but nice accomodations) then I would definitely block.

We had a fair amount of Out of Town guests to our wedding (that was local to us and to the majority of the guests) and we did not do a block as many of them told us they were staying with friends and relatives in the area.

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