Post # 1
So we’re having a very small wedding and with our out of town guests, I’m positive that we only need like 9 hotel rooms. So with that small of a number, I’m not even sure we should or even can block hotel rooms. I’m still going to have to get transportation for them to shuttle them to the venue. So should I block hotel rooms? Or just give them some hotel locations and just give them a central location where they can be shuttled to the venue?
Post # 3
@ellejay16: ofcourse you should get a block. It’s free (atleast in my area it is) and that’s the easiest thing you can do for your guests. My hotel offered free shuttle as long as a certain number of rooms are booked and also discounted rates.
Post # 4
I would definitely block rooms. If for no other reason than the fact that most hotels offer discounts for hotel blocks. It’s nice to save your guests a little money.
Post # 5
I’d block some rooms, like PP said, it’s a free service & usually they’ll knock a bit off the price of the room.. I’m sure your guests will appreciate that.
Post # 6
Depending on area and time of year. I would because Hotels may get booked up fast.
Post # 7
I’m in a similar situation to yours, and I’ve decided not to reserve a block. We’re only anticipating about 40-45 guests total. Many of those guests will be family who’d rather find their own lodgings, and a lot of others have friends in the area. I’m instead going to give everybody a list of the hotels in the area and say that if they’re having trouble finding a place to stay (or need a roommate for the weekend!), I’d be really happy to help coordinate.
Post # 8
Definitely block! There’s no harm for you!
Post # 9
I didn’t block any rooms. My guests used a total of 12 rooms. I didn’t want to force people to stay in one spot. But you should also check with the hotels, a lot have minimums
Post # 10
I agree with PP to block a certain number of rooms off even if you only need 9 rooms, it doesn’t hurt and it is nice gesture for the guests so that they can be offered a slightly lower rate. Most motels/hotels unless they are high end will let you block them off without charging you a fee. If you do end up blocking rooms, I would do it soon seems to me once wedding season starts, they get crazy booked! 🙂
Post # 11
- Wedding: May 2013 - Walt Disney World
I would block rooms, if at all, just to save your guests a little bit of money. With that being said, my wedding venue requires a room block minimum and if we don’t meet it, then we have to pay the difference (at the lowest rate), which sucks especially if you’re worried about meeting that minimum. Just food for thought…
Post # 12
I didn’t. My guests used under 10 rooms, and no hotels close by would agree to a block for less than 12.
Post # 13
If you’re providing transportation then I would say a block is a must. Most hotels will give you a no-minimum-guarantee block for a block that small; it’s only when you get above 10 rooms where you’re looking at guaranteed minimums. If you don’t have a block, you risk the hotel booking up and your guests booking elsewhere, which makes arranging the transportation a total nightmare. You might or might not get a discount with a block that small—probably will get the rooms at the prepaid rate but without prepaying, which is still a little savings for your guests plus gives them flexibility to cancel without losing their money if their plans change.
Also some hotels won’t deliver OOTO bags to guests (or hand them out at check-in), or will charge extra for the service, if they are not booked into a block. That’s because if they are booked into a block, it’s very easy for the hotel to identify which of their guests gets a welcome bag; if they’re not all in one block, then they have to manually update every guest record based on a list you provide, and it’s a giant pain.
Post # 14
I think it depends on the area and how many people will really want to go with that hotel. For example, we attended a Destination Wedding in Maui and the couple did not do a block as most people didn’t want to stay at the resort and instead wanted to rent a condo. However, if you are getting married in an area where there aren’t too many options (especially reasonably priced but nice accomodations) then I would definitely block.
We had a fair amount of Out of Town guests to our wedding (that was local to us and to the majority of the guests) and we did not do a block as many of them told us they were staying with friends and relatives in the area.
Post # 15
Thanks everyone for the information! I have contacted a few hotels, so we will see what they say!