(Closed) Should I have a contract with my baker?

posted 4 years ago in Food
Post # 2
54 posts
Worker bee

You should have a contract with every single vendor actually

Our baker sent us the wrong flavour. 

Offered to make us a new one whenever we wanted. We had a signed contract and paid a deposit

Post # 3
454 posts
Helper bee

How did you hear about this woman?  I found my baker (who sounds very similar to yours) through some trusted friends, so I know she won”t let me down!  I didn’t get a receipt for my deposit, but we did document it through our Facebook messages.  I think you should ask for something in writing if you have no personal connection to her, but hopefully you’re just worrying about nothing!

Post # 4
422 posts
Helper bee

No, you should definitely have a contract with her. Use the contract you have with your florist or photographer as a template and ask her to sign it– it’ll protect the both of you financially if something goes wrong.

Post # 7
732 posts
Busy bee
  • Wedding: September 2014

I’d probably play dumb and act like it must just be an oversight. Perhaps you can tell her you were organizing all of your vendor paperwork and contracts and realized that you didn’t have one from her and ask if she could send it over. That gives her the opportunity to get one together – with such a small business she may just not have realized that she should be using contracts with her clients and this might be a gentle nudge in the right direction. I definitely think you should have a contract! 

Post # 8
915 posts
Busy bee
  • Wedding: November 2014

I would angle it as protection for BOTH of you and to ensure that everything is on the up and up.  I would also want a plan for what happens if something happens and she can’t make the cake and for her sake, what happens if your wedding is cancelled for any reason (act of god, weather, illness, etc).  

Post # 9
3332 posts
Sugar bee
  • Wedding: September 2017

I would have one for sure!

Next time you contact her, I’d say something like “Oh and i haven’t gotten your contract yet. Can you send that over by X date?” If she says that she doesn’t do them/doesn’t want to, you can say “I’d really feel more comfortable on both our parts that we have a contract”. It doesn’t matter if it comes off that you don’t trust her IMO – a contract protects her too. If she doesn’t see that, then she’s not a great business person. And if she refuses a contract, I’d go with someone else.

Using a new, unknown, and small business is risky. If she’s doing this out of her hom – what if her power goes out the day before and she can’t finish? What if her son gets sick and she has to take care of him and cant deliver the cake? I love supporting small businesses, but they are just more risky because they don’t have a backup.

Post # 10
9579 posts
Buzzing Beekeeper
  • Wedding: July 2016

Contracts don’t need to be incredibly fancy.. you can even write it up yourself if she doesn’t have a standard one.. just include your name and contact info, her name and contact info, your order (date, whether delivery is included and if so where to otherwise pickup time, flavors and size, quoted price and how much you paid as a deposit, if any) and then have both of you sign and date.  Done, that’s a contract.

Post # 12
1000 posts
Bumble bee
  • Wedding: July 2016

IDK. We aren’t doing one.  We figure we trust her and we want to keep things laid back between us. Worst case scenario we have to come up with a last minute dessert solution?  No big deal,  if that is the biggest disaster of the day I’ll be able to handle it. 

That said if she wanted payment in advance I would probably ask for some sort of basic contract. 

Post # 13
207 posts
Helper bee
  • Wedding: August 2016 - Estates of Sunnybrook - McLean House

herecomesthebride625:  Yep! You most definitely should have a contract. I’m sure if you ask she would be happy to do one up.

Post # 14
288 posts
Helper bee

Have a contract! My father remarried in 2009 and the bakery completely forgot the cake! This is the most reputable bakery in town and they had it scheduled for the wrong day even after confirming the dates. They ended up giving a full refund and baking a cake for a future event for free.

Post # 15
840 posts
Busy bee
  • Wedding: June 2013


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