- 5 years ago
- Wedding: April 2013
#1 Lesson: Trust your gut on how easy or hard vendors are going to be to work with.
I booked a venue back in August. It is about 2 hours from where I live, so I can’t just pop over any time. It is a banquet hall that holds about 500 people, but it is this one late-50’s guy that owns it and has owned it for like 20+ years. No reviews anywhere online, but one of my VERY highly reviewed, Type-A vendors (DJ, decor, linens, etc) said they are fine, so I went with it. I could tell he was a little old school when I booked it, BUT – I just have to pay for catering, no charge for using the room, and a relatively low minimum.
Anyway, “booking” consisted of a $500 check and him writing a letter confirming my reservation. Like I said, old school. Email is not this guy’s thing.
Well, getting a catering contract has been a nightmare! I finally got him to send me one about a month ago, but it was wrong – had wrong pricing and we changed the menu. Got those changes sorted out about 2 weeks ago, but he still hasn’t mailed me a new contract.
I am headed to that town for my hair & makeup trial tomorrow and am going to be meeting with him to FINALLY get this contract ironed out – our wedding is in just over 3 weeks!!!! And put down the required 50% deposit… right now all we have is that $500 deposit.
When I call, this guy is very short on the phone. It isn’t that he isn’t going to deliver, it’s just that he is the worst communicator, especially for brides, and he sort of just has this attitude of “chill out, it’s all going to work out, I’ve been doing this forever.” I, on the other hand, am a Type A personality.
I can have my Day of Coordinator go with me, she charges $50/hour for additional services so it would be that $50. I am going to get the contract finalized, show him the floorplan (we are doing much more elaborate than he is used to, and we are doing both the ceremony and reception and splitting off the space, but it is all being handled by an outside vendor that he likes and works with), and just make sure everything is squared away. All of our menus, bar menus, etc are all already printed. I’m concerned there are going to be a few spots of contention, like if we’ll have orange slices for the Blue Moon, or when the salads will be put on tables, etc.
Would you pay the $50 to have your DOC come with you? I feel like I should be able to handle this, I am a strong personality and have not had a single problem with another vendor. AND, when I’ve worked face to face with this guy before, it has been much better than over the phone. But he has my nerves frazzled. I hate spending the money, but I do have a good amount allocated this month to “last minute make my problems go away” money.
If it makes a difference, my DOC is very new, this is only her 2nd paid wedding that she has coordinated. She does have a good strong personality as well though.