(Closed) Should I hire an events coordinator?

posted 8 years ago in Emotional
Post # 3
1566 posts
Bumble bee

I personally am not hiring one, and I am planning long distance (New York to Philadelphia), all by myself, and while working 70-80 hours a week in finance. So you definitely don’t need a planner.  I think what is more common is hiring a day-of coordinator that would help run the wedding smoothly. My venue includes one, and if they didn’t I would definitely hire one. A DOC obviously would not influence your vision as she shows up only shortly before the event. 

Regarding cutting your list, I think that is very extreme. My college friends are my most important guests after immediate family, and I would never cut them from the guest list. However, do you really have 60-80 very close friends? Maybe cut a few people you’re not close to and then talk to your parents about other ways to cut costs. 

Post # 5
928 posts
Busy bee
  • Wedding: June 2011

I hired one and I couldn’t be happier! Seriously, to me she is worth her weight in gold! I am getting married in another state and I’m still in school and having a wedding planner was on the top of my list. She cost $1800 and that’s the ultimate package meaning she takes care of every little detail, negotiations, and executes everything that I want! We have unlimited hours of meeting and talking and I can be involved as I want to be. I personally am very involved. It also takes the stress off me and my mom from planning, which we briefly tried, and it eases the tension between us since we aren’t planning together. Basically, I am very involved and am enjoying the process! Do some research on finding one and interview some, even if you decide that it’s not right for you. They also have different packages, so you can decide how little or how much they are helping. Good luck!!

Post # 6
2859 posts
Sugar bee
  • Wedding: May 2011 - Bartram's Garden

A coworker of mine, who has a very bossy, type-A personality (I mean that in the very best way) is going to be my DOC. She doesn’t have any professional experience but she’s a newlywed and she’s SO organized that I think she’ll be awesome.

Post # 7
2398 posts
Buzzing bee
  • Wedding: April 2010

I think the need for a DOC or coordinator can have as much to do with temperament as it does organizational skills or geography.

We decided to hire someone to assist with the day-of and last minute coordination because, even though I’m pretty on the ball and live fifteen minutes from my venue, I tend to get anxious and spazzy over small logisitcal details.  My mother is a  great help, but she’s out of state and often has her own ideas about how and when things need to be done.  Having a coordinator gives both of us someone at whom to direct these concerns, and has made the planning process a lot more enjoyable than it would’ve been otherwise.

We dealt with the “vision” problem by making sure to interview every potential coordinator in person.  Those with whom we didn’t gel were crossed off the list.  Anyone who seemed skeptical of an idea for reasons that weren’t entirely logisitcal didn’t make the cut either.  That is, we went with the woman who explained why a cocktail reception wouldn’t work for our guests – not the one who remarked how odd it was that we’d nixed dancing.

Having said all that, it seems that if there’s a problem of vision it’s with your parents and not an as-yet-unhired coordinator.  They seem to want something very different for your wedding than what you had imagined, and I agree with PPs that cutting your friends so that they can have the party of their dreams would be a sad misallocation of their funds.  Maybe sit down with them and see if the two of you can get on the same page about what the key elements of the celebration are going to be before moving forward with other plans?

Post # 8
23 posts
  • Wedding: August 2009

I completely share your pain! I though coordinators were people who come in and take over the whole affair, I was completely wrong! I hired a DOC which turned out to be the best thing I could have done because I was so stressed out by my friends and family, I seriously considered just going to AC and forgetting the whole thing all together. I actually found her though my cousin (she lives is CA). Turns out she just moved to North NJ and was starting up a new business so she gave us a great deal and with all the money she saved us (not to mention stress) it didn’t even put us over budget ($18,000). If you are still looking for someone let me know and i’ll give you her contact info.

Good Luck!

Post # 10
172 posts
Blushing bee
  • Wedding: June 2010

I hired a DOC and the peace of mind is SO worth it!  I don’t want to be worrying about timelines, if everything is getting set up correctly, etc. the day of my wedding.  I originally didn’t think a DOC would be in my budget, but I really lucked out and found one who is just starting out (and is now completely booked for the year!) so I got a great deal.  That’s an option too — look for someone who’s still new and is trying to build her business, but obviously you feel comfortable trusting her with your day!  Good luck.

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