Post # 1
Hello lovely Hive;
I’m pretty torn on this, so I’d love for your fantastic advice. My venue (a restaurant) has told me that the vendors MUST eat the same meals as the other guests if I want to feed them – so about 33 dollars a person unfortunately. We are providing meals for the photographer, DOC, and DJ for sure, so that will be 100 extra to the already swollen budget!
My question is, should we also pay for the meals of the photographer’s assistant and the DOC’s assistant? I am not a hundred percent sure that they will have them, but I am a bit hesitant about tacking on their meals as well. I know I could ask if they are bringing assistants/interns, but that would necessitate me paying for them for sure. What do you think? Should I just chalk it up to our miscellaneous expenses and pay for them? Or would they be okay without them (since I only hired the one person and not their assistant)? TIA!!
Post # 3
The only people I fed were the ones I hired to be working for six or more hours. That included my photographer and her assistant. She did need her assistant from what I saw and it was in her contract that I feed her if she worked 6+ hours. I see paying for the DOC, but how long is your DJ going to be there?
Post # 4
If these folks are going to be there the whole time, doing similar work to your photog and DOC, it would be kind of mean not to feed them. After all, you want to ensure that these people have the energy to do the things you want them to do during your day! Just talk to them and be upfront about it — that you’re concerned about the budget and wonder if there can be any alternative arrangements done just between the two of you (have them arrange to bring food themselves, etc). Or would your venue be willing to serve them a vegetarian entree? Certainly cheaper than something with meat.
Post # 5
All of that info should be in your contracts – read them over carefully.
Post # 6
Thanks for the info! Unfortunately, the wedding’s in a pretty small town and the contracts do not mention meals. The DJ will be there for about 5 or 5.5 hours – eh?
Post # 7
although 6 hours is the rule of thumb, i would still feed the DJ if he’s there for 5 1/2 hours (who wants a starving DJ who will be preoccupied by his rumbling tummy instead of keeping the dance floor packed?).
as for the potential assitants, i would bite the bullet and ask them directly. it’ll save a lot of confusion in the future (or maybe have your DOC ask them when she’s finalizing the timelines, etc?). when is your final head count due to the restaurant?