(Closed) Should we book a block of rooms? Or let guests figure it out?

posted 7 years ago in Logistics
Post # 3
Member
116 posts
Blushing bee
  • Wedding: August 2012

I think you should still book rooms as a courtesy for your guests no matter how far the distance. It won’t hurt and the hotel you save room blocks at should not charge you anything or ask for your credit card info.

I have a similar problem. I’m getting married in August way out in Long Island (40 minutes from the Hamptons) and the closest hotel is about 15 minutes away and $239/night. The hotels bump up the prices over the summer b/c of the Hamptons 🙁 But since we have almost 400 guests, about 40% of them are from Out of Town, we decided we had to book a room block b/c there was no where else for them to say. We also listed about 10 other cheaper hotels in the area on our wedding website. 

Post # 4
Member
3374 posts
Sugar bee
  • Wedding: October 2011

I would block a hotel for your guests. This was the most stressful thing for me since everyone started bugging us ASAP about it. ugh.

Is the lodge you’re staying in the same one that’s 17 miles away? Most guests want to stay where all the other guests are because it’s more fun that way with hotel parties and carpooling.I don’t think $130 a night is excessive. That’s about what a normal hotel costs (ie- a nicer one than a holiday inn or days inn).

Have you thought about shuttling people?

Post # 6
Member
4046 posts
Honey bee
  • Wedding: November 1999

When you get out in the country, 17 miles just isn’t that far! I would list all the options and think about reserving a block of rooms for guests. Some of them may prefer a cheaper motel, some may want to driver a little further for nice accommodations.

Post # 7
Member
492 posts
Helper bee
  • Wedding: July 2011

Most, but not all of the time, you can set up a block without paying anything yourself. The block is available at your quoted rate up until sometime 2-4 weeks before the wedding, and after that point unreserved rooms are released to the public at the regular rate. Since you’re discussing a ski area it mightbe different from that type of standard scenario. You need to call the hotel and say you are interested in setting up a room block and the sales manager will go over their policy with you.

Post # 8
Member
19 posts
Newbee
  • Wedding: August 2012

I would definitely book the block of rooms. It shouldnt cost you anything to book them.

We are providing a shuttle for our guests (school bus) which runs from the hotel to the reception just before the cocktail hour starts and then makes two different runs from the reception back to the hotel. It is only costing us about $300, and to me, that is very reasonable considering you then have provided the guests with all that you can to prevent drinking and driving.

Post # 10
Member
4150 posts
Honey bee
  • Wedding: November 1999

@Roe: You don’t pay anything to block rooms (if the guests don’t book them by 30 days out from the wedding, the hotel will just release the room block), and it’s a nice courtesy to your guests.  They can choose to stay where they want, but at least if they don’t want to do the research, they don’t have to.

Post # 11
Member
199 posts
Blushing bee
  • Wedding: April 2011

We didn’t block rooms because there were no big hotels nearby it was just a small town and wedding party is stayin at a lodge also.  We put all the B&B, motels and cabins in the area on our wedding website and everyone has done just fine booking. But they are only a few miles from the wedding but I think people are internet savy enough to do it on their own..

Post # 12
Member
328 posts
Helper bee
  • Wedding: November 2012

I would ask the hotel how many rooms to block. My hotel would only let us block 20 rooms. The problem is that hotels don’t want to over-commit a certain number of rooms to you in case they don’t end up being filled.

One hotel I talked to said they wouldn’t block rooms for us, but they would give us a discount code that whoever booked a room would be able to get 20% off (whatever the going rate is for the place). If you have a smaller hotel, maybe they’d be willing to go that route. Doesn’t hurt to ask!

Post # 13
Member
19 posts
Newbee
  • Wedding: August 2012

Our hotel (near a main city) has blocked 10 rooms for our guests. Another 10 will become available for our guests if the first 10 are booked and so on.

Best to call the hotel and ask about their policy.

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