Post # 1
Ok, this is so confusing to me. I am having my reception the same place as the ceremony. I am having open bar all night and want my gues to drink and have fun. A few friends who have gotten married have gotten shuttle bus to reception from hotel and back. I have called up 3 hotels and I got 3 different quotes. I am blocking off 20 rooms and I think they all would be booked. Hotel A would make my guest pay an extra $30 each for the shuttle, Hotel B does not provide a shuttle at all and Hotel C would provide a free shuttle only if all 20 rooms are booked. My one friend is saying that the hotels around us would always offer the shuttle bus and if its not free should only charge us a flat fee. I am so lost can someone please tell me what is the right thing. I am totaly against making my guest pay an extra $30 each just for a shuttle bus. Also I am not getting a limo and was planning on using the shuttle bus as our ride back to the hotel after the party is over.
Post # 3
The 2 hotels I’m bookings room blocks with offer a free shuttle service for guests, so I’ll be arranging pickup/drop-off times. Since your hotels don’t do that, however, I definitely wouldn’t pay for it!
Traditionally, guests provide their own transportation. As adults, they’ll be able to call a cab if they’ve had too much to drink. But, if you have it in your budget, you could rent a mini-bus or something to shuttle guests back to Hotel A, B, and C at the end of the night. I definitely don’t expect transportation if I’m a wedding guest, but it is a nice touch if you can afford it.
Post # 4
Have you looked into local transport/car rental companies? Maybe you could get a mini-bus type shuttle from them for the end of the night and it could potentially make stops at all hotels which gives your guests more choices of where to stay.
Also, how are you planing on getting your guests to the ceremony/reception from the hotel? Or are you thinking they’ll leave their cars parked at the venue overnight?
Post # 5
We are planning on doing the excat same thing! A lot of our guests are going to be from out of town, and our reception site is about 20 mins away from the hotels. We live in a city, but it’s the only city for about 150 km’s ( 100 miles for those of you in the states :P) The area is much more rural then urban, even our local guests would have to spend at least 30-40 mins driving in order to attand the ceremony and reception. Our reception site has actually used a local bus service for events in the past and said they may be able to get us a deal (the wedding is still almost a year away.) I was going to book it myself, but since their is only the one bus company in the area, I might as well let the reception site do all the work 😛
Are you paying for this transportation yourself or asking your guests to cover it? Fiance and are going to cover the costs just because we dont want any drinking and driving and many of our guests are already having to spend $$$ traveling and staying in hotels. If your leaving the transportation up to your guests (and if it were me in the situation) I wouldn’t ask them to pay $30 to take the shuttle. A group of 8 could get a limo for that price!!
I would suggest crunching the numbers and seeing if hiring the bus service on your own would be more cost effective. $30 a person sounds steep to me, we were quoted $300-$500 to rent the bus for the whole night.
Post # 6
@BooRadley: we are skipping the limo and the Fiance and I would need a ride back to the hotel so we thought hey why not offer that for everyone who is staying at the hotel.
@KatNYC2011: I am only offering the shuttle for my guest who wants to stay at the hotel. I thought it would be nice if I had 40 guest staying the night to just get a shuttle. I went to one wedding where I just parked my car at the hotel and took the shuttle. We got a ride back to the hotel and just went home.
@capergrrl: I think its not nice to ask my guest to pay for the shuttle. The only reason I came up with the idea is my friend who got married a few years back told me how her hotel gave them a free shuttle because they have 40 guest.
I did call a shuttle service and the way they quoted me confused the heck out of me. I plan on doing more research this week.
Post # 7
We have two hotel rooming blocks booked and both offer a shuttle bus that will cost an additional fee of $20 pp. As we are already paying for the night before the wedding accomodations for many of our guests we are not paying for the shuttle (for now), but it is available to those that want to use it.
I think it depends on your venue location and how far it is from the hotel. As our venue is a bit out of the way and so is the hotel for that matter they aren’t going to offer a free shuttle.