Shuttle from hotel to reception?

posted 3 years ago in Logistics
Post # 2
3293 posts
Sugar bee
  • Wedding: July 2011

You’re guests are adults, they can figure out how to get home from your wedding.

id only do shuttles if you’re in the middle of nowhere or you’re abroad and your guests don’t speak the local language. 

Post # 3
1535 posts
Bumble bee
  • Wedding: September 2016

I went to a weddin in a smaller town where there were guests staying at 3 hotels near each other and they set up a school bus to come pick everyone up and take back, it was awesome! I am not sure how much a school bus rental costs if the shuttle doesn’t work, but I assume it wouldn’t be too spendy since school buses aren’t fancy! 

Post # 4
19 posts
  • Wedding: June 2019

Adults are totally capable of finding their way home themselves.

Post # 5
1058 posts
Bumble bee

I think if you prioritize a party atmosphere you should look into a shuttle. Yes, adults will “figure out how to get home”, but often that will include drinking less/designating a DD, which is not something I wanted to deal with. 

I got a hotel shuttle, and even some semi local guests walked to or took a cab to the shuttle location to get on it. Our shuttle picked up at the hotel which was in city center, but the venue was about a 20-30 minute drive, so I think people really appreciated it

Post # 6
2318 posts
Buzzing bee
  • Wedding: March 2019

Our hotel actually provided a shuttle and it worked out great! You can look into that, as long as the reception venue was less than 5 miles or something, they would provide a free shuttle. We actually paid for the hotel shuttle to run an hour longer than it normally did to get people back to the hotel after the reception. We also had the party bus make a couple of runs from the hotel to the reception at the beginning, after they dropped us off at the reception, because we had to book them for a minimum time. 

I know that people are adults, but it makes it so much easier to have a shuttle. Then people don’t have to worry about it. Especially if they are unfamiliar with the city/town. We had a friend that did 2 hotel blocks, but they just ran the shuttles from 1 hotel (they also did school buses). It was really easy for people to walk next door and get on the shuttle or to do the quick drive to the other hotel. A lot of local people parked there and took the shuttle as well, which actually happened at our wedding, too! Even though the venue had valet parking, a lot of local friends and family took the hotel shuttle to the wedding because it was just easier than waiting for the valet! 

Post # 9
807 posts
Busy bee
  • Wedding: February 2019

I personally think whenever drinking is involved a shuttle is a considerate touch. I think the thing to keep in mind is once you’ve assessed interest there are different options. If you only have a few people you could always go with a car service and rent an SUV.

Post # 10
1058 posts
Bumble bee

So I guess for me this would depend on the availability of ubers/cabs. I once attended a wedding in Charlestown and the wedding itself was about 20 min outside of the city and at the end of the night we were all waiting 45+ min for our cars (while the bride and groom did a grand exit and drove off in a classic – that definitely put a sour taste in my mouth for the wedding. 

I think if you can swing it, shuttles are a good way to destress your guests lives and it’s just a good idea if you’re offering an open bar. Yes, they are adults and will figure it out but it’s a good way to make sure they are carefree. 

Plus on the way back you could have two stops – first at the after party and the second at the hotel, then you’ll have a lot of guests taking it who aren’t even staying at the hotels. 

Post # 11
1528 posts
Bumble bee

On my 24th birthday we had an absolute nightmare getting from my house, where the pre-drink was, to the bar. We had around 30 people, and needed 8 taxis (this was pre-Uber) and it was about $20/taxi. I had a brilliant idea for my 25th birthday. I called a local school bus company and rented a school bus for $100. Maybe look into this if you are thinking about getting a shuttle. Yay for yellow buses (and they are nostalgic).

Post # 12
316 posts
Helper bee

I love the idea of a shuttle. I would do it to the two hotels close to one another and make sure your guests are aware that a shuttle will run to those hotels, so they can plan where they stay accordingly. It’s a very considerate touch and even if most guests are adults who can look after themselves, not having to worry about how you’re getting back to the hotel makes the night much more enjoyable and carefree.

Post # 14
65 posts
Worker bee

If the shuttle is included, then why not offer it? If people decide not to partake then not harm no foul. We are doing a shuttle and the venue is less than 5 miles from the hotel. I doubt a ton of people will use it but I figure it’s nice to offer! We have open bar and end at 11, we also have an older crowd as we are in our mid 30s. So I doubt anyone will be getting out of control. It’s still a nice gesture in my opinion. If it keeps even one person from driving drunk, it’s worth it. 😊

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