(Closed) Shuttles for scheduled activities for wedding

posted 7 years ago in Destination Weddings
Post # 2
30401 posts
Honey Beekeeper
  • Wedding: November 1999


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rbuchanan09:  I think that unless you have buckets of money to throw around, it would be taking on a lot of responsibility that is not at all necessaary.

Most people will likely rent a car so they have some freedom and flexibility during the weekend.

Unless you live in a  very small town where there are a limited number of flights arriving each day, your guests could arrive on many different flights.

The only shuttle I would even consider is one taking them to and from the reception so there is no drinking and driving.

Post # 3
2319 posts
Buzzing bee
  • Wedding: May 2015

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rbuchanan09:  I looked into getting shuttles JUST from hotels to the hotel venue for my 70 guests and nixed that idea RIGHT away. These shuttle and van companies (I’m assuming that’s what you plan to use) have crazy minimum hour agreements as well as it’s quite expensive. Example for our day we would have been looking at spending at least 1000+ just to have people brought to the hotel in the morning and picked up at night…

Post # 4
6608 posts
Bee Keeper
  • Wedding: October 2014

Once you make an activity “official” then guests feel obligated to go, and its kind of obnoxious to fill 4 whole days of someone’s time with stuff you “think” they want to do. I’m sure the guests will be able to find their way to the aquarium and back without help, if that’s what they’re interested in doing.

Post # 5
35 posts
  • Wedding: May 2015

It isn’t a bad idea, but look at the cost and see if it makes sense I guess. I had a wedding this year where an activity was planned everyday and at first when I saw the itinerary, my first thought was hell no, but I went to all of them and had a great time. It brought everyone together (most people were meeting each other for the first time). 

  • This reply was modified 7 years, 1 month ago by Msmangotango.
Post # 6
3080 posts
Sugar bee

Yep, sounds expensive. And you might not get people using them and not figure that out until after you can’t cancel.

I arranged for one van from the hotel where the bridal party was getting ready, and had the most rooms booked, of any of our blocks, and only about half the people used it. I only booked it since the hotel gave us a reduced rate. One guest asked if we were providing a shuttle from another room blocked hotel, which was 4 blocks away, and I was dumbfounded.


Post # 7
1320 posts
Bumble bee

If I was a guest, I like to do what I want. Personally.

Post # 8
168 posts
Blushing bee
  • Wedding: December 1969

How difficult is it to get around your destination? The flight shuttles will be a nightmare to coordinate as PPs have already said.  As far as the activities you probably don’t want to make anything “required.”  People typically make their own choices regarding participation anyway, but you want to make sure your guests don’t feel obligated to attend or guilty for not attending.  

Some guests, especially the older ones, may appreciate the shuttle for the activities if your location is remote or car rentals are not allowed (like my destination).  You know your guests best, so if you think they will actually use it and budget is not an issue, then why not?

Post # 9
166 posts
Blushing bee
  • Wedding: September 2015

I just went to a week long Destination Wedding where they planned some activities with shuttles but let people know they were free to do what they want. They would just do a head count the night before to see how many people wanted to go. It was great! Just one activity every day or two and they were all a blast. They are also the wealthiest people I’ve ever met though…if it’s not in your budget to book shuttles last minute based on who actually wants to go, I wouldn’t do it.

Post # 10
7573 posts
Bumble Beekeeper

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rbuchanan09:  We let guests arrange their own way from the airport just because it was easier for everyone but we did provide details of airport shuttles, taxi costs and rental car outlets that were available.

We planned and paid for a number of optional activities. For most of our guests it was the first time most of them had visited the destination which had some major tourist attractions. We included the details of the events on our wedding website and asked guests to only let us know if they were interested in attending. That way we had a number count to wotk from. Then we booked transport according to those numbers but we added 4 seats just in case someone changed their mind. We also made it clear that if they wanted to change their mind it was ok. We had about 80% of the guests come along to most events, some more like the welcome dinner where everyone came, some less like an outlet mall shopping trip which was mostly the women.

I think it is a nice thing to do for your guests.

Post # 12
92 posts
Worker bee

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rbuchanan09:  We’re hiring shuttles for two days worth of wedding events – a wine-tasting event the day before with our bridal parties and families, and then shuttles for everyone for the ceremony and reception. Even though most of our guests will have a rental car, they are pretty excited that ceremony/reception transportation is taken care of and that they can enjoy some drinks at our wedding without having to worry about driving. 

The extra cost was about $2.5k (I was able to negotiate some discounts because we booked shuttles for multiple days), and it’s been fairly painless to set up so far. I plan on posting the shuttle pickup locations/times on our wedding website and will also give shuttle information to each of the hotels we have room blocks at. I’ll also send out emails with transportation logistic to bridal party/families just prior to the wedding to help spread the word. 

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