Post # 1
Okay I admit, I am a wedding n00b. I have no idea what to do about hotels and whatnot for my guests.
Some info: Our wedding will be in Asheville, NC and most of our guests will be driving in since Asheville is only 5 hours away from the farthest guest. It’d only be 20 people and most (if they even decide to rent a hotel) would just room in groups.
So…thats too few for a hotel block, right? And if I can’t get a block then how do I know where people are staying – is it bad to just ask? And if I don’t know where guests are staying, or if they’re staying anywhere at all, what do I do about Out of Town bags?
Any info or advice would help! I’ve googled this and checked the weddingbee wiki and came up dry :
Post # 3
you can definitely get a hotel block for just 10-15 rooms. and it’s okay to ask where people are staying. if you don’t, you can’t give them the oot bags.
Post # 4
@kitzy: oh thank you so much! XD This has been confusing me to no end
Post # 5
I blocked just 10 standard rooms for my wedding…and sent out the hotel info with my save the dates…I have had a few people tell me that they’re coming but are staying in a different hotel (for whatever reason) so I am just going to ask them where they are staying and what day they’re arriving. I’m not really sure how you are “suposed” to go about this…but I figured just asking them is no biggy….then just keep a notepad handy and write everyone’s room #”s down. I’m open for a better idea too..so I hope you get some good answers here!
Post # 6
The group sales dept at the hotel should send you an update each month leading up to your wedding that shows what rooms have been reserved, along with the check-in and check-out dates.
When you’re doing a room block though, just make sure there is no clause that holds you financially responsible for unfilled rooms in your block. We had a bride that did her own block and wound up owing a Hilton over $500 for unfilled rooms. So read the contract carefully before you sign.
Post # 7
I’m in a similar situation. Most of the hotels I called would allow us to block off just a few rooms, but we couldn’t secure a lower rate unless we had 10 rooms. We ended up just putting some hotel recommendations on our wedding website, and we won’t be passing out Out of Town bags (which saves some pennies!)