(Closed) So talk to me about hotel blocks and OOT bags

posted 8 years ago in Destination Weddings
Post # 3
4137 posts
Honey bee
  • Wedding: May 2011

you can definitely get a hotel block for just 10-15 rooms. and it’s okay to ask where people are staying. if you don’t, you can’t give them the oot bags. 

Post # 5
686 posts
Busy bee
  • Wedding: May 2011

I blocked just 10 standard rooms for my wedding…and sent out the hotel info with my save the dates…I have had a few people tell me that they’re coming but are staying in a different hotel (for whatever reason) so I am just going to ask them where they are staying and what day they’re arriving.   I’m not really sure how you are “suposed” to go about this…but I figured just asking them is no biggy….then just keep a notepad handy and write everyone’s room #”s down.  I’m open for a better idea too..so I hope you get some good answers here!

Post # 6
746 posts
Busy bee

The group sales dept at the hotel should send you an update each month leading up to your wedding that shows what rooms have been reserved, along with the check-in and check-out dates.

When you’re doing a room block though, just make sure there is no clause that holds you financially responsible for unfilled rooms in your block. We had a bride that did her own block and wound up owing a Hilton over $500 for unfilled rooms. So read the contract carefully before you sign.

Good luck!

Post # 7
245 posts
Helper bee
  • Wedding: March 2011

I’m in a similar situation.  Most of the hotels I called would allow us to block off just a few rooms, but we couldn’t secure a lower rate unless we had 10 rooms.  We ended up just putting some hotel recommendations on our wedding website, and we won’t be passing out Out of Town bags (which saves some pennies!)

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