(Closed) so what do the caterers do when univited extras show up?

posted 8 years ago in Etiquette
Post # 3
2641 posts
Sugar bee

I’m pretty sure caterers prepare a certain amount of extras.  Probably for that reason, or if a plate gets dropped etc.)  Hopefully if you ae concerned this is only regarding a couple of people.  If you fear several people will show up uninvited, you might need to take other measures and/or discuss it with your venue coordinator.

Post # 4
9056 posts
Buzzing Beekeeper
  • Wedding: June 2010

Your caterer will definitely have extra food on hand, and will usually be prepared to put out an extra table if necessary.

Post # 5
555 posts
Busy bee
  • Wedding: September 2010

We always counted for a very small amount so I’d say if you think it’s more than 2 or 3 talk to someone.

Post # 6
972 posts
Busy bee
  • Wedding: May 2010

Good question, some of my guests havent rsvp’d yet and i’ve tried to contact them but had no luck, im afraid they will just show up lack of wedding etiquette

Post # 7
2695 posts
Sugar bee
  • Wedding: April 2010

When my Dad had his catering company we always made about 10% more in food just to be on the safe side.  I think most places do the same but if you are really worried about then I’d ask your vendor.

Also, I have 30 people who haven’t RSVPd… so just to be on the safe side I added 10 to my final headcount because if 10 out of the 30 show I’m okay.  Plus you can always expect that someone who said Yes earlier might have to say no. I’ve already had this happen too. We had a family that RSVPd yes but the grandfather passed away yesterday.  So I’m thinking they won’t come since the funeral will be Monday or Tuesday and the wedding is Saturday.  So expect that you will have a wash in No shows and Un-RSVP shows.

Post # 8
10367 posts
Sugar Beekeeper
  • Wedding: September 2010

Our caterer has in our contract that they will be making 5% more food than our final per head count just in case extras show up, and then we only get charged that final head count, or the actual number who are there, whichever is larger. That way we don’t have to worry too much!

Post # 9
4485 posts
Honey bee

If someone isn’t invited and they show up anyway, they need to be shown the door. There is no excuse for that type of behavior.

On the same token, if someone is invited but they have not rsvp’ed yet, someone needs to contact them asap to find out if they are attending or not. If they can’t be bothered to reply, count them as an automatic no. Never assume anything.

Post # 10
2681 posts
Sugar bee

Almost all caterers have 5-10% overage prepared for the food in case someone unexpected shows up or if people change their minds on what they wanted to eat.  Double check with your coordinator but they will probably have a couple extra seats open too.  Just be aware if you do have someone show up that didnt RSVP and they want one meal option, they might be out of it and have to settle for something else.  Id make sure to let the caterer know to serve those people first that have their meal selections and a place card (if you are indicating their choice one) so someone else doesnt get screwed out of their choice.

Post # 11
83 posts
Worker bee
  • Wedding: July 2010

Most caterers will allot for a small amount of overage.  For example, the last event I had catered allowed for up to 8 extra people–at 9 my caterer would have charged.  Luckily, the caterer knew we had some unavoidable flux in the number of guests and actually told me how much food was normally prepared for just this issue. naangel55 had a great suggestion in directing the caterer to serve the seated guests who RSVPd first.

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