Someone at work accessed my file to contact me outside of work…

posted 11 months ago in Career
Post # 16
Member
1171 posts
Bumble bee
  • Wedding: January 2021 - City, State

Oh hell no, I would be reporting her, you’ve already emailed her to ask why she had your info and she claimed it was something “really important” when it wasn’t, she clearly has no boundaries and probably would do this to others in the business.

it needs to stop, she doesn’t get a “heads up don’t do this again” chat as you’ve already emailed her and she didn’t seem bothered. Nope 

Post # 17
Member
2697 posts
Sugar bee
  • Wedding: July 2011

In the UK this would be illegal as we have serious data protection laws here and a bookkeeper would not be a role with access to all your personal details (likely they would have a restricted view to see bank account / information for payroll if they do that)

i would be having a conversation with her about what constitutes an urgent request. I’d also report it higher up (but again here I’d have a duty to report a suspected data leak) 

 

Post # 18
Member
232 posts
Helper bee
  • Wedding: October 2017

Yeah UK bee here too, this a huge no-no. And on a personal level, I’m super against having my contact info accessible by all and sundry.

I think the best approach would be to have a discussion with this colleague about this and follow that up with an email confirming what you’ve both spoken about and agreed on.

If she pulls this stunt again then I would make an official complaint to the HR manager.

Post # 19
Member
1575 posts
Bumble bee

hmm interesting, I didn’t actually know this was wrong. I’ve had colleagues contact me and I’ve also contacted colleagues using contact details from the HR database. No one has ever said anything to me, and I never realised it was an issue… going to check up on our policies tomorrow!

edit to add, just realised our personal mobile numbers are in the company directory published on the intranet, so I’m guessing it’s acceptable 

Post # 20
Member
2413 posts
Buzzing bee
  • Wedding: October 2016

I’m thinking it’s no big deal. You are a department head & probably should get used to a few calls after hours here & there. The logical way to handle this is to provide her with the best number to reach you after hours, for future use. Its not like she accessed the information for non-company business. I’ve been in management for 15 years & this wouldn’t faze me. 

Post # 21
Member
2484 posts
Buzzing bee

Quite frankly, I find some of the reactions to be a bit over the top.  She contacted you about something work related, not to ask you on a date or harass you.

 

Post # 22
Member
1479 posts
Bumble bee

loonylunalovegood :  generally how would someone contact you after hours? Do you have your work email available on your cell? Is there a general policy of no contact after 5 PM? What about in an emergency? 

I’m assuming that if she was working on this assignment after hours then she may have been told to get it done before the AM when you would have been available. 

I would first figure out what the policy actually is before reporting her to HR. She may have been told to reach out to you by another supervisor. Also, just bc it isn’t specifically written down doesn’t mean that there isn’t a general practice of this that goes on and is accepted.

I would be wary about going to HR unless this became a repeated issue where your personal life was being affected. It could be used against you later if you are ever up for a promotion if anyone perceives you as always being unavailable.

Post # 23
Member
5226 posts
Bee Keeper
  • Wedding: October 2017

This is actually a big deal. Many companies have policies against this. I would be upset too, definitely go to hr to ask about the policy

Post # 24
Member
2711 posts
Sugar bee
  • Wedding: November 2017

Agree with pp, NBD because it was work related,  it’s not as if she contacted you for a personal reason! Typically those in managemt positions like yourself are available after hours. I would *not* be considering reporting a book keeper who obviously  thought she needed your expertise/input right away! If you feel it wasn’t “important” enough to warrant her contracting you,  realize she may not be privvy to the same info as you… and may have only been doing what she was told!

Post # 25
Member
768 posts
Busy bee
  • Wedding: June 2019

Wow the reactions to this are so over the top. I would clarify with her why it couldn’t wait til morning but reporting her to HR because she asked you a work related question? That’s way too much. I’m sure she didn’t want to contact you but she was probably on deadline from an unreasonable manager.

Post # 26
Member
5184 posts
Bee Keeper
  • Wedding: July 2018

loonylunalovegood :  I think you’re being very dramatic.  Maybe you clock in at 8am and immediately shut down your emails at 5pm, but most people work more with more flexibility to get the job done. 

Your reply to her was unprofessional and rude. 

Post # 27
Member
473 posts
Helper bee

Lol @ illegal. I think you’re being dramatic and your response was kind of bitchy to be honest. 

Post # 28
Member
2484 posts
Buzzing bee

Anon721 :  I was just coming back to say that being against company policy =/= illegal.  Which I’m not even sure if it is against all company policies.  

 

 

Post # 29
Member
855 posts
Busy bee
  • Wedding: May 2019

I think you’re overreacting a bit, but you definitely have a right to feel weirded out. At my company, if the information isn’t on our internal employee search profile, it would be extremely against policy to use private records to get contact information. But if you work for a smaller company this may not be the case? I’d try to find out your company’s policy about it, and gently remind her what she did is against policy just so she doesn’t do it in the future, it could’ve been an honest mistake on her part. I’m not sure I’d jump right to an HR report, but she definitely needs to know it was inappropriate and potentially against policy.

Post # 30
Member
899 posts
Busy bee

Unless you think she was trying to be creepy or weird or snoop on you, I can’t understand why this is a big deal. She probably had a deadline and couldn’t wait until morning; she obviously thought it was important even though you’ve decided it wasn’t. I would talk to her but I personally would not want to get a nice lady in trouble at work over something so trivial. It’s not like she’s calling you at all hours of the night. 

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