(Closed) Strolling dinner reception questions…how do guests know what’s going on?

posted 8 years ago in Reception
Post # 3
4824 posts
Honey bee

I think you could put a “menu/timeline” on each table in a frame and at the bar.

Something like 


Hosted cocktail hour


passed apps & small plate stations

Carving Station with tenderloin and smoked salmon served with assorted sauces

Pasta Station- table side fra diavalo etc….

(List what they are so they know what to look for. Itll help people know to look upstairs if they dont see something that is listed)

soda and juice bar


Dessert & dancincg

etc… of course with much better wording 🙂

As for seats you would want as many as the room comfortably holds.  possibly get an easal with a nice chalkboard sign that states “More food upstairs (with an arrow)”

As for the VIP kid section I would create another card like the RSVP card in the invites. Also maybe create a similar sign as the food pointing the way to the VIP kids room.  I would also inform the waiters and ask them to inform parents as they serve food.

Post # 4
3709 posts
Sugar bee
  • Wedding: May 2011

If the invites haven’t gone out, a good way to explain everything would be an additional insert. That, along with extra signage at the venue, should do the trick. You can also let the wedding party know to circulate the information among the guests the day of. 

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