I don’t know if we had a unique set-up, or not, but 4 hours just doesn’t seem like much time. Is it only going to be for the reception, or for the ceremony also?
1. I had both my ceremony and reception at our venue. We had the site (offered both indoor and outdoor accommodations) for 12 hours on the day of. So we all got ready on-site, which was REALLY nice.
2. Because no one booked an event the evening before our wedding, we were able to set up for 5 hours the evening before. We did the rehearsal/set-up all in one. For clean-up, we only had to clear the tables. The venue put the tables and chairs back up. That didn’t take long, because everything went in the trash except the table cloths and decorations. LOL!
3. I had a planner, and had to accommodate about 300 guests, so what took the longest was setting up the tables for the reception. We had a lot of help, but it took us about 2.5 – 3 hours, I would say…
4. I had a coordinator, who brought all of the table cloths. The tables and chairs were provided by the venue. She helped, along with my Maid/Matron of Honor, the Bridesmaid or Best Man, groom, my parents, some friends of my parents, and one of the groomsmen. We had an outdoor ceremony, and the coordinator set up the chairs for the guests the morning of the ceremony. I don’t think it’s out of line to have your wedding party help with setting up and decorating the venue.
5. Yes ma’am. We didn’t have to pay anything to have the rehearsal there. We were allowed to have it the day before as long as another event wasn’t booked on that day. Otherwise, we would have to choose a different day of the week to have the rehearsal. We weren’t allowed to have the dinner on-site, because no one would be able to clean after. It all worked out, as upon completing the rehearsal, we went to a little cafe a few minutes from the venue for the dinner.
I hope this helps! Best of luck to you and congratulations!!!