Post # 1
We are in a sticky situation with our guest list (previous post) so we are trying to cut some people off. But we are still going to end up having an A&B list and I don’t know how to time this – I don’t want an A&B list, but it is going to have to be done due to guest list so I am trying to plan timing now and could do with some advice on whether this is an ok or a crazy plan please!
Wedding date 9th July 2011
Caterer needs final numbers by 8th June 2011 at the latest.
I was thinking about sending out the first batch of invites on 1st April with an RSVP date of end of April.
Post 2nd batch by 6th May (giving us a week to call around for earlier RSVPs who haven’t responded) and request RSVPs by 30th May to give me a week to call anyone who hasn’t responded in time for the 8th June date for the caterers.
I am ok with sending invites out on 1st April, but iffy about asking for them back by the end of April – this is 9 weeks before our wedding & seems crazy to do, I’m not sure it is particularly polite? But I am stuck how else to do this with the need to send out a second batch of invites and give them enough times to RSVP.
I should add that for the majority of our guests, this is a Out of Town wedding & they need to drive for 1 1/2 hours and about 30 need to get a flight to it so they will now if they can make it or not. Wedding is also on a Sat in school holidays & we have sent out Save-The-Date Cards to our close family & friends.
Is this completely out of order in asking for RSVPs by end April? Can you think of any other ideas at all?
Post # 3
I don’t think it’s impolite. Your timeline sounds very good, I’d stick with it.
Post # 4
Why does your caterer need the final number so far out? most I have talk to say they get the final number about a week before the event. In any case, your timeline seems okay.
Post # 5
Miss Tattoo, I completely agree about our caterer! It is crazy, but we have already talked them down from wanting numbers 6 weeks in advance to 4 weeks in advance and they won’t budge any further. I have no idea why, I didn’t really think about it at the beginning when we booked & wish we had done!
Thanks for your replies, it is good to get others viewpoint on this!
Post # 6
I love this!
I am July 9th as well. We are asking for RSVP’s earlier than you.
Our caterer wants 2 weeks in advance, the needing RSVP’s is more for us and space!
Our B list folks are A list caliber, but we are SO tight for space, we had to just have family in the first round, friends in the second.
For me, the company I work for asks for our vacation requests by March 1st for the year, so like….I don’t think what we’re doing is unreasonable.
Most of our guests are Out of Town (17 hour drive, or flight away) so like….by April 1st (when we are asking for RSVP by!) you have to be thinking about the travel plans for 3 months away. We are taking invitations to these guests at Christmas when we visit, super early, and they will have had the invite for three full months before being asked to commit.
As we get “no”s we will send invites to friends….so important!
Post # 7
timeline is ok.
to speed things up with the A list – I’d talk to your close friends and get them to help RSVPs happen quickly as possible. Obviously can’t fasten things up for all people, but if you get some done it may help.
Post # 8
Timeline sounds good….just be ready to be on the phone. People are BAD about RSVPs and since you need accurate numbers without much cushion time, you’ll have to call some people.
Post # 9
Timeline sounds good.
I’m getting married June 10th.
We are sending out the first round March 18th and requiring them back by April 29 and then round two will be May 6th and requested back by the end of May.
Our b-list is old friends and more co-workers that we’d love to invite but ran out of room.