Post # 1
Hi Bees! Here’s one for you that I could use advice on.
My Fiance and I currently live in NC and 90% of our invited guests live far enough away that they will require a hotel for the weekend. We are looking at inviting about 75 people, about 65 of whom will need rooms. So in THEORY, we’d need about 30 rooms for couples.
I know you are supposed to book those hotel room blocks far enough in advance to a) get a good rate and b) avoid other events going on in the area. Since our wedding is in a very busy downtown area, my mother (who has taken charge of this task) wants to get the hotel block figured out pretty far in advance.
Most of these hotels have the 90% rule. If you book 10 rooms and 9 rooms show, you’re fine. If 8 or under show, you need to pay for the empty rooms.
So my question…how do I anticipate this? The wedding isn’t until next October and I don’t want to wait too long, but I also don’t have ANY idea how many of our out of town guests will actually show. Has you else handled this and can provide advice?
Post # 3
Our hotel blocks didn’t have this policy. They just set aside a certain number of rooms at the wedding discount rate, with a release date one month ahead of the wedding. Any rooms not reserved by that date go back to the hotel and they can sell them at their discretion at that point. Both our hotels did it this way; one was a big national chain, the other was a one-off locally-owned business.
Post # 4
Our hotels didn’t do this either. We aren’t liable for any money, just if people don’t book the rooms by a certain date then they’re released and the rate no longer applies.
Post # 5
I took care of the room blocks for both my and my sister’s wedding. I contacted quite a few hotels and only one (which was an independent resort – not part of a national chain) had an attrition clause in the contract. I simply asked the sales manager to remove it, which she agreed to immediately. Definitely negotiate that out of the room block contracts, I don’t think it is typical although some hotels may try to sneak it in.
Post # 6
The hotels we have contacted have a minimum number, but they said that if we block 10 rooms and our guests want 15 that they can all have the discounted rate so long as 15 rooms are available. I talked to Future Mother-In-Law and my to figure out a minimum number of people who will show. Then I booked 75% of that. I have no idea if we will have too many or too few rooms at this point, but I figured that there are a ton of hotels in the area so some people might choose to stay at a more expensive or cheaper/less nice hotel even if they come.
Post # 7
The hotel I booked at didn’t have this policy either, maybe you need to find a different hotel.