(Closed) Time between ceremony and reception.

posted 14 years ago in Logistics
Post # 3
1315 posts
Bumble bee
  • Wedding: September 2008

I’d be worried about people going home and then not getting back for the reception. How far away is the reception from the ceremony? 

If the ceremony will only be 30min, why not have it from 3- 3:30?  Then at least guests will only have to occupy themselves from 3:45 to 5pm.

Post # 4
251 posts
Helper bee
  • Wedding: July 2021

Could suggestion rosychicklet.  But if the ceremony site is concerned about the timeframe being too tight due to the wedding that starts at 4:30, I’d leave it as is.

If the ceremony ends at 3 p.m., it’ll take about 15 minutes for people to leave the site and head to the reception.  They’ll probably get there about 3:30 (depending on how close the two locations are). 

So just extend your cocktail hour from 1 hour to 1.5 hours.  Most people wouldn’t mind the extra time, since they are accustomed to one hour cocktails in most situations.  A bonus to that is that the B&G will have more time for pictures.

Just make sure to have plenty of appetizers and beverages.  The last thing you want is to run out of food within the first hour.  To cut costs, only offer beer and wine instead of a full bar because people will definitely be helping themselves if it’s an open bar.

As long as the food is flowing, and there’s nice music being played, most people will be fine.  How about setting up a photo booth to take pictures of guests during cocktails? 

Most people never get a really nice shot of themselves all dressed up, so if you can’t afford a photo booth, hire a student photographer to take digital pics and print them out right there.  You can provide frames to put the pics in, and that could serve as the favor, too!

Post # 5
191 posts
Blushing bee
  • Wedding: October 2008

They should probably expect quite a few people to skip the ceremony.  Assuming they are okay with that, I would say include with the programs some ‘activities for the break’ like a nearby mall or ice cream shop, or fun places to walk around.  Maybe there is a space at the reception location where they could set up some games for people?  Also, any option to start the reception earlier to decrease the break time?

Post # 7
57 posts
Worker bee
  • Wedding: December 1969

We will be having a couple hours between our ceremony and cocktail hour so once people RSVP, I am going to send out a detailed list of activities.  I feel like most people will want to do something fun that the city has to offer so I’m going to suggest places to visit and restaurants that they might want to stop at for a snack or a drink.

If your friends also include a map that shows where things are in relation to each other, it could probably be really helpful.  That way, people would know what is possible to do in the downtime and plan accordingly.  Lots of chambers of commerce and college PR organizations will be willing to give you some kind of map for free if you tell them that you have people coming in from out of town.

Post # 8
607 posts
Busy bee
  • Wedding: September 2008

it sounds like the ceremony site is in oakland (heinz chapel, maybe?)…if so, there is SO much to do around there. why don’t you suggest that the bride and groom create a list of their favorite restaurants or sights in the area and stick that either in the program or in the Out of Town bags? the carnegie museums are small enough that they can be done in a 2-hour time period too. phipps is also a beautiful and close option! going off of angie’s idea, if the couple went to school in pittsburgh, maybe include where the couple had their first date, or their first kiss or something on that map?

Post # 9
1929 posts
Buzzing bee
  • Wedding: February 2008

Perhaps someone close to the Bride and Groom (or a few people) could lead groups of people to different locations – appoint one person for each musuem and perhaps one to give a walking tour of the nearby campus?  That way guests will feel taken care of.  If they could hand out bottles of water and small snacks for guests to take between the ceremony and reception, that would be a bonus.

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