- 7 years ago
- Wedding: October 2011
Here is the situation…
We are having a destination wedding. 90% of the guests will be from out of town. We are having the ceremony in a Catholic Church and the only mass time was 3 p.m. Our wedding planner suggested our reception should start no earlier than 6 p.m, as it is outdoor and it is going to be very hot before that and also to time key parts of the reception with the sunset.
I anticipate the mass taking around an hour – an hour and a half, then people will chat outside for a little, and then transportation will bus them to the reception which is like a 20 minute drive away. Which would bring us to around 5pm a the latest.
I am not sure what to do with that hour gap of time. I don’t want to send people back to their hotels for an hour (plus, since we are bussing people, it would be an added expense to bus to the hotels (people might be in different hotels, but we are only bussing to the headquarters hotel)) and then to the venue.
I was thinking of adding an extra hour to the cocktail reception, but again, people won’t want to be outside in the heat that long.
Another idea I had was to give suggestions of local bars (and there is also a Starbucks right by the church) and suggesting people grab coffee or a drink and meet back at the church at 5:30 p.m. to get bussed to the reception. It’s really that or push the reception up and risk people getting cranky in the heat.
ETA: Another possible idea I had – our reception is being held outside in the grounds of a private villa, but since we rented the whole villa prehaps we could make “guest suites” out of the bedrooms – with bottles of water and chips etc where people could hang out in the A/C til cocktail hour begins.