posted 5 months ago in Logistics
Post # 2
4721 posts
Honey bee

Our wedding and reception were at a winery, so no transportation buffers required:

4:45 bride left hotel

5:15 bridal family and bridal party photos in barrel room

5:20 groom and family walk from onsite house to ceremony site

5:30 guests begin arriving, band playing in background

6:00 ceremony start time

6:30 cocktail hour with passed HDs and live band, family and friend photos

7:30 invite guests to dinner (short walk to dinner), bridge and groom photos in vineyard

7:50 DJ announces bride and groom

7:55 dinner service starts with salads

8:15 1st toast (best man) *

8:30 main courses (family style) served

8:50 2nd toast (maid of honor) *

9:20 first dance, parent dance, open dance floor

9:30 coffee station open

9:40 cake cutting and service (though I think this may have actually happened a bit later)

10:00 chocolate cups with dessert wine passed

10:40 last call

10:55 last dance

11:00 music ends (local curfew on amplified music)

11:15 last bus leaves to after party and hotels

11:30-ish after party with In-N-Out style burgers and fries


* toasted with whatever drink people had in hand; champagne toasts add a lot of expense and no one cares; we had prosecco available all night though


Post # 4
6496 posts
Bee Keeper

View original reply
@thecoffeefiend:  UK bee here; I think our weddings tend to be longer than US ones,but it might help:

9.30am: hair stylist, make up artist and photographer arrived (only me and my mum were having our hair and makeup done)

12.15: groom and groomsmen headed to the ceremony venue, a 2 minute walk from the hotel. Guests started arriving at the ceremony at 12.30; string trio started playing at the same time.

12.30: bride and bridesmaids and brides parents left hotel room. Had a couple of group shots outside the hotel (which was also our reception venue).

12.50: arrived at ceremony venue and spoke to registrar.

1pm: ceremony.

1.30pm: confetti shot

1.45pm: drinks reception.

3.30pm: guests headed into the restaurant for the meal. 

3.45pm: speeches

4pm: meal

5.30pm: meal finished. Hour of down time (almost all guests were staying at the hotel)

6.30pm: slideshow in private cinema

7pm: evening guests arrived. Acoustic guitarist and singer

7.30pm: cake cutting followed by bouquet toss and then the first dance with the band

8pm: half the evening buffet served

9pm: band has a break; acoustic guitarist and singer plays again

9.30pm: band starts second set; second wave of food served

11pm: band replaced by DJ

1am: most guests have left.










Post # 6
2973 posts
Sugar bee

We had a long a$$ day starting with hair and makeup at 6am so I’ll start with the ceremony going into the reception:

4:30pm: Ceremony

5:10pm: Chinese tea ceremony

5:30: Cocktail hour with passed hors d’oeuvres, mixed martinis, live band and caricature artists

6:30pm: Guests asked to be seated by band lead

6:40pm: Bridal party introduction

6:45pm: Bride and groom grand entrance

6:45pm: First dance

6:55pm: Champagne toast from Maid/Matron of Honor

7:00pm: First course plated dinner begins. Band lead introduces ballet performance

7:30pm: Intermezzo de limone

8:00pm: Second course begins. Best man speech

8:30pm: main course begins. Band lead introduces martial arts performance

9:00pm: Dessert is served. Band lead introduces lion dancers

9:15pm: Showing of the same day edit

9:30pm: Bride and groom speech

9:45pm: Cake cutting

10:00pm: Dancing begins

10:30pm: Photo and video finished

10:45: Late night service with coffee, tea, hot chocolate bar, sliders and poutine, cakes, pastries and fruit.

12:00am: Live band finishes and DJ takes over

12:45am: Last call

1:00am: End of night. Bar closes

Post # 8
311 posts
Helper bee
  • Wedding: September 2018

I’m in Aus as well and here is what our timeline was skipping hair/makeup as that started at 6.30 for myself, mum and 3 bridesmaids.

1pm Getting ready family only photos 

1.45 leave for ceremony 

2pm ceremony

2.45-3.30pm post ceremony drinks 

photos taken in this time guests went to hotels to check in 

5pm guest get bus to reception 

5.30 drinks started with appetisers 

6pm reception starts

6.15 bridal party announced

6.30 diner (speeches done throughout the courses)

8.30 cake cutting and first dance

11pm reception ended and buses back to hotel 

Will say some guests continued on after but I was done

Post # 10
6496 posts
Bee Keeper

View original reply
@thecoffeefiend:  yeah UK weddings are LONG and expensive lol. It’s also why a lot of couples don’t have open bars. 

Post # 11
335 posts
Helper bee
  • Wedding: May 2021

Question for you – do you have a day-of coordinator or similar? Many venues I looked at required one. I do have a coordinator and honestly I just asked her; we booked the micro wedding package at our venue (7 hours including breakdown) so I had asked her about timeline and if she thought it would work, when the ceremony should be, etc. We haven’t gone over things quite to detail as toasts, but it makes me feel a lot more comfortable knowing she is there as a professional to help and take the lead. I have PLENTY of other things I’m stressing about!!

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