(Closed) Timeline Feedback… Help!

posted 5 years ago in Logistics
Post # 3
Hostess
7561 posts
Bumble Beekeeper
  • Wedding: January 2013

I would move the cake cutting up to the other events. If the dancing time is short, you don’t want to stop everything and get started again. 

Post # 4
Member
9552 posts
Buzzing Beekeeper
  • Wedding: August 2013

@Sunnybrook:  Overall I think it looks good. The only things that I think may need more time are getting everyone seated (especially since you aren’t having a seating chart, it takes more time). And have you considered having the phot booth open for the cocktail hour? Or are you paying by the hour?

Post # 5
Member
7759 posts
Bumble Beekeeper
  • Wedding: November 1999

I hope you’re not telling guests to arrive at 4.00 if the ceremony is 4.30. Polite guests will arrive 15 or so minutes before the advertised time anyway, and won’t be impressed at being made to wait for 45 minutes or more.

Post # 6
Member
1026 posts
Bumble bee
  • Wedding: September 2012

I think it looks good except for the time you are allowing for guests to get food/eat. You’re basically allowing 30minutes for all the guests to get food so they are seated for toasts, and only ten more minutes before you want them up and dancing.  That comes out to three and a half minutes per person to get their food and get back to their seat before toasts start.  Honestly you’ll probably have guests getting their food right up until toasts start and not being done eating when you invite them to the dance floor.  

Post # 8
Member
2622 posts
Sugar bee
  • Wedding: November 1999

You know you dont really need an exact “timeline” instead you need a 

when XYZ happens, this happens next. have your DJ announce the toasts when he sees everyone seated with food. This may end up a few minutes before or after your planned time.

Then have your DJ announce the dances when it looks like people are starting to finish their meals. 

Just use your timeline for a guide, not an actual rule.

Post # 10
Member
1026 posts
Bumble bee
  • Wedding: September 2012

@Sunnybrook:  I like your idea of bumping up the timeline to start at 4, more time is definitely better.  For the buffet- it will depend on how the caterer sets it up- one line, two lines, more then two lines to get food etc; but I would plan on at least 40 minutes for everyone to have made a plate.  I’d then allow another 30 minutes past that before I’d start any dancing to make sure everyone has had a chance to eat- even that very last person who went to the buffet.  In that 30 minutes “eating” time period, you can do toasts.  You can also do your cake cutting.  Everyone is still sitting down and watching you, so you get that picture perfect moment, and then your caterers can cut the cake for the rest of the guests, and you are kind of “entertaining” those guests who went through the buffet first and may have finished eating before some of the others.  

Post # 11
Member
7759 posts
Bumble Beekeeper
  • Wedding: November 1999

@Sunnybrook:  OK that’s good. Looking back my first reply sounded a bit harsh, sorry about that 🙂

Post # 12
Member
10453 posts
Sugar Beekeeper
  • Wedding: February 2014

Yah, I think moving up to 4 is better. If you’re leaving at 10 that’s not very much time to I’d lengthen it as much as possible by starting earlier. 

Also as PPs have mentioned, that seems quick for buffet and eating. Have you asked your caterer for any guidance on timing? 

Post # 13
Member
7759 posts
Bumble Beekeeper
  • Wedding: November 1999

Also does your buffet include dessert, and are you factoring that into the meal time? If there’s dessert that means everyone does two trips to the buffet I assume.

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