vlzaccaria: I used an excel sheet, and created my own. Column A had the time(s) (sometimes noted at 15-minute incriments!), column B had the what is going on, and Column C had the who needed to be there! I can give you a rundown here, in hopes it helps:
First section was pre-ceremony for the girls, and in that timeline (530am – 11:30am) I had included each girls approximate timeslot for their hair and make-up, which I offered on site, and we needed a solid rotation (there were 9 total, including myself that needed applications). 8:30am – photog arrives for our getting ready pics. 10:15am I had my MOH’s get dressed. 10:30am – photog returns, BMs get dressed, and Bride dresses. 10:50am – my ‘reveal’ to the bridesmaids, and my dad arrives. 11:00am – Father/daughter reveal. 11:15am – load limo to church.
Second section was the pre-ceremony for the men. All arrive at house at 8:30am to eat breakfast. 9:30am photog arrives/men get dressed. 10:00am – GM’s load the limo with the beer/food. 10:15am – depart for Chuch. (we used the same limo, which had to get them there, and circle back and get us there)
Third section was the Ceremony. 11:00am – florists arrive to pin bouts on GM’s/groom, and immediate family. 11:30am – anyone involved with Mass arrive to Church. 11:45am – GM’s usher in guests, bride arrives thru the back, and gals flowers are dispersed. 12:00pm – Mass.
Fourth section was formal photos. 1:00pm-2:00pm – family formals (with the order the went in, and where they needed to go). 2pm – 5:00pm (bridal party loads limo for formals in City/stop at a bar to unwind).
Final section was Reception. 5:30pm – bridal party arrives, bride and groom receive guests. 6:15pm – bridal party entrance. 6:30pm – cut the cake. 6:45pm – toasts/salad pass. 7:15pm – dinner is served. 7:45pm – first dance (bride and groom), father/daughter dance, and mother/son dance. 8pm – dance floor opens thru 11pm.
I emailed everyone involved 3 weeks beforehand, and I am happy to say that my timeline was pretty spot on, as far as alloting time for what was needed, and never being ‘behind’.
I know your day is probably completely different as far as starting times go, but the overall flow worked out!!