(Closed) Tips to make the wedding day go smoothly…

posted 8 years ago in Beehive
Post # 3
Member
157 posts
Blushing bee
  • Wedding: October 2010

My MoH got married last summer, and her FI/hub had made index cards for everyone with specific tasks and handed them out at the rehearsal dinner (where to be & when, times to meet vendors and where to take them, when to show up at the church, when to start escorting people in, answers to easy questions, phone numbers of important folks, etc.).

My Fiance plans on doing the same. 🙂

Post # 5
Member
2561 posts
Sugar bee
  • Wedding: July 2010

My hints would be (from getting married 10 days ago):

  • Leave gaps in your schedule (more than just travel time) leave 1/2 an hour here and there in case something runs over – if everything goes to schedule, that will leave you time to eat/drink and relax.
  • Make a plan B for if you are running late (ie arrange for a key for your photographer so they can start detail pics if you are running late to get ready)
  • Keep as many important people in one place as you can (ie Groomsmen together, parents together etc) because chances are they will be less likely to drag/get lost
  • Assign an alternative contact person for vendors (trust me, you will not want to talk to them, and they will have difficulty getting hold of you because you will be distracted)
  • Don’t drive yourself anywhere – let someone else drive, that way you can put out fires over the phone on the drive if need be
  • Keep up contact, I know many brides want to ditch the phone – but keeping text message contact with the boys, my parents etc helped me keep things running smoothly.

Post # 6
Member
1774 posts
Buzzing bee
  • Wedding: September 2009

WM- with all the crazy stuff going on with your wedding, I would love it if I can help your day in a small way.  Here goes…

I budgeted lots of extra time- which worked out great given that several of our wedding party were late.

I made a list of all the wedding day jobs (including contact people for vendors) and a list of people who were willing to help.  Then I figured out who was best.  A few examples: One of my friends was incharge of getting my stuff from my sister’s car to FH’s car, since she had nothing to do before the ceremony.   One of the groomsmen was in charge of getting all the gifts into my sister’s car.  My mom was in charge of taking care of my flowers and driving them to the freezeframe place Monday morning (she had written instructions and did a great job).  My sister was supposed to wrap the cake and freeze it.  She just put it in the freezer and we noticed this 2 weeks later.  I would strongly recommend that if this is important to you, that you give detailed instructions.  I am hoping it’s still good since I really want to eat that on our anniversary.  I had all the clean-up divied up into small tasks and had several people take care of it so we left for the hotel.  At the rehearsal dinner, I gave all the key players the list of all the vendors, schedule, phone numbers, and their jobs.  Our florist was late (she got lost), and the best man’s wife heard and said she’d call.  Fortunately, she had the sheet in her hand and was able to call our florist and all was fine. 

Remember, 95% of your guests want it to go well and probably 90% will feel honored to help.  The other 5% can stop at subway while someone else fixes the problem.

Post # 7
Member
7770 posts
Bumble Beekeeper
  • Wedding: July 2010

Leave more than enough time for everything!

Make sure you have every vendor’s phone number easily accessible.

Have people on call that are willing to help you with whatever may come up.

Have a backup plan for everything. 

Take a moment to yourself if you need it.

Take deep breaths. 

Post # 8
Member
10851 posts
Sugar Beekeeper
  • Wedding: September 2010

I think a contact list of all the vendors for DOC, moms, Maid/Matron of Honor, and best man would really help in case anything came up.

I like the index card suggestion! Hopefully so does the wedding party 😉

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