(Closed) To block off rooms, or not to block off rooms? That is the question.

posted 6 years ago in Destination Weddings
Post # 3
Member
1917 posts
Buzzing bee
  • Wedding: April 2012

Why not just do it as a courtesy?  I don’t have to pay any money if the rooms aren’t filled and the rate is guaranteed as long as they book by a certain date.

Post # 4
Member
471 posts
Helper bee
  • Wedding: September 2012

Quick question I am having a Destination Wedding also. Do you have to pay/down payment to block the rooms? I am visiting my wedding site this weekend and want to be prepare if I have to.

Post # 5
Member
7 posts
Newbee
  • Wedding: May 2012

I just called to reserve a block of rooms yesterday. I have been putting it off because it just is one of those things that there is so much of a grey area in how it can go. So the hotel I called told me that there are two things I can do. 1) get a group rate for my guests (she will email me a reservation code) so that when the room is booked, the guest can get the discounted rate. However, with this option, no rooms are actually set aside for them…so booking soon is a must. The second option was to book the rooms (10) and have the hotel actually take the rooms out of their room inventory to reserve them and guests will receive the same discount. BUT if I book 10 rooms with this second option and not all 10 roomsagent used, then I am on the hook to pay for the remainder of un-used rooms…scary!! I decided to go with option number one, but the discount code on our wedding website and/or send out some emails to those from out of town and encourage them to book early. Perhaps closer to the wedding date I will do option #2 for those last minute types. Hope that this helps! 🙂 I have to call and do another today but have beeputting it off!!

Post # 6
Member
7 posts
Newbee
  • Wedding: May 2012

Sorry double post

Post # 7
Member
78 posts
Worker bee

@Pinksapphire: Are you on the hook for the rooms if they aren’t booked?  

If so – can you contact the few that you know don’t have previous accomodations and see what help they need with hotels?  Could go the route of not blocking off rooms and yet have a couple of options. 

One caveat – is the Destination Wedding location in a popular vacation spot?  Don’t want to run into a problem of people not having a place to sleep.  

Post # 8
Member
927 posts
Busy bee
  • Wedding: September 2012

If there are lots of different accommodations around your wedding, I wouldn’t worry about blocking rooms. Maybe on your invitation or wedding website suggest a few different places people might want to stay at. That way people have the choice of where they want to stay, and for how long.

We blocked off rooms but our wedding is over a long weekend and there isn’t much in terms of accommodation. 

Post # 9
Member
18 posts
Newbee
  • Wedding: September 2012

Hello All,

I work for a luxury hotel chain and I can honestly say I would NOT block off rooms.  1 reason I find is that most people would prefer to pay a lower rate and do their legwork prior to the stay in finding the lowest rate possible and sometimes the discounted rate the hotel provides isn’t the lowest rate at the time.  and of course the 2nd is the same as mentioned by indigo skies that if the hotel removes the rooms from their inventory then you are responsible if the guest doesn’t book the wedding block rate.  For such a small group I would let them know the average rate at the hotel during that time frame and maybe suggest alternate hotels or websites for a discounted rate.

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