Post # 1
How early is too early to send save the dates?
We just reserved our venue for July 2018. We are inviting 150 guests, all of whom will be traveling anywhere from 2.5 – 24 hours to attend our wedding. We live in NYC and are getting married in upstate NY, which is a special place for us. We are both foreign (and not from the same country), so about 80-85% of our guests will be coming from out of the country. The rest will need to drive 2.5 hours from NYC to attend.
We found the perfect venue, but there are limited hotel accomodations in the area. We want to give people a heads up now, so that they can book rooms. Apparently the few hotels in the area can get booked up during the summer due to parent visiting days at nearby summer camps. I’m worried about leaving it too long and then having guests be out of luck. The hotels will not reserve room blocks, but are willing to take reservations as early as today. People could cancel the rooms up to 48 hours before the wedding.
Would it be crazy to send the save the dates sometime in the spring of 2017?
Post # 2
It’s too early. Send them 1 year ahead of time and that will give everyone PLENTY of time to make travel arrangements.
Post # 3
generally STDs are sent out 6-8 months prior to the wedding; however, in your situation, I agree that 6-8 months isn’t enough notice. Having said that, sending them this spring is too early. As PP suggested, I would send them out in July of this year.
ETA: when you do send them, I might add an insert urging guests to book ASAP for the reasons noted in your OP.
Post # 4
Over 1 year is insanely early. No one is going to book anything that early (or very few). You might also confuse people who think its for July of THIS year if they dont read it well enough.
We sent our STDs in dec, told all immediate family about it much prior, and my Future Mother-In-Law texted today to tell us she booked her hotel. Assuming these people are adults, they are able to figure out accomodations on their own.
Post # 5
Definitely too early no matter what (most destination weddings require booking accommodations early and people get along just fine a year out).
Also, do they even allow booking that early? Most hotels in my part of the country don’t take reservations more than a year out. They don’t know their rates that early (most chains re-evaluate their rates at least once a year) and their reservation software is usually limited to a year out. Just browsing on websites right now, Sheraton actually lets me book out to the second week of August 2018 right now, but Holiday Inn is only taking reservations through January 17, 2018. Marriott is only accepting bookings through January 20, 2018 right now.
Your best insurance in making sure there are enough rooms is setting up hotel blocks, not getting your Save the Dates out 18 months in advance.
Post # 6
I’d say given the travel aspect, 10-11 months. Ours isn’t a Destination Wedding but it’s a holiday weekend so we’re planning about 10 months beforehand. Seconding PP who said you maybe can’t book over a year ahead – I called hotels to block rooms and they said they couldn’t do it until a year beforehand.
Post # 7
Agree with PP. I think 12 months is the absolute earliest. I would never think about starting to make travel plans any earlier than 12 months out (even that is still early). I think 8-12 months out for save the dates is perfect!
Post # 8
Thanks, all. The hotel is taking reservations as of today and told me that I should let my guests know asap. Otherwise, they could risk missing out as the hotel is the only game in town and serves other events and towns in the area. It only has 32 rooms and we are going to need all of them. Maybe I’ll just call my friends and family and let them know, then send the formal save the dates in July.
Post # 9
Wait, if you’re inviting 150 guests but only have 32 rooms (and there is no other hotel option) how is this going to work? Or are you expecting a massive decline rate?
Post # 10
I don’t know, I like to plan ahead do I think in this case early is good. You could always let people know ahead of time so they can book it early too avoid the rush. I would totally be fine with it early.
Post # 11
We are helping people rent airbnb houses and cottages in the area, and will be running shuttle busses to them all night. Additionally, there are accommodations onsite for the full wedding party, and across the street for my family. This is a very popular venue and they tell me it’s generally no problem to get everyone a great place to stay for the weekend.
Post # 12
I dont think its too early, From planning my wedding i would say at least a years notice if people have to travel overseas. Also by the time youve made, posted and the STD cards have arrived overseas it will be about 14 months. Put an additional note in the envelope explaining why its so early otherwise people might plan on going but not book anything till closer to the time. you can send the actual invitations out 6-8 months before to get final numbers.
Post # 13
I don’t think it’s ever too early to send a save the date, what’s the harm in giving people the date as soon as you know it?
I know there is wedding “etiquette” and time lines etc but personally I don’t care about any of them, we are sending our save the dates next week and our wedding is August 2018, what’s the point in waiting to tell people the date? The invites will go out a few months before as normal but this is just informing people of the date
so I say do whatever you feel is best, it’s your day and there’s no rules 🙂
Post # 14
We are having a Destination Wedding in May 2018, and I juse ordered my STD’s. I plan on sending them out next month. It will be out of the country, so I personally think it needs ATLEAST 1 years notice. So I think since the majority of your guest will be traveling out of country, earliest is best.
On the other hand, our friends are getting married in Jamaica this September and we just our save the date, and I think they should have done this a few months ago.
Post # 15
I sent out my save the dates last month and my wedding is next February. I sent them just over a year in advance. We are from Canada and doing a Destination Wedding in Jamaica, it’s not cheap so I wanted everyone to be well aware and start saving up now.
I wouldnt wait until 6 or 8 months before, expecially if it is a far and expensive trip. I doesnt leave a lot of time for people to save up if they need to.