Post # 1
So we are having a large wedding, approx 275 people, the reception is going to be held in a large ballroom. We have a wonderful idea for our table names (Miss Champagne just reminded me to ask this question!) — we want to name them after our favorite love songs and/or songs that are important to us. We even want to personalize it, again similar to Miss Champ — our first dance song be our table name, and the father/daughter dance song name be where my parents sit; mother/son for his parents, college alma matters for our college friends, etc. etc.
But here’s my problem/question — We will have approximately 27 tables — so how in the world will people know where their table is among the masses of tables? I know we could do something like have a table chart created and displayed as they walk into the ballroom (on a poster board of some kind) but I just don’t think that would be very pretty and I also think that most people would walk right on by it and then just wander aimlessly. We want people to be able to find their tables quickly between the cocktail hour and the reception (they are in the same location.)
Did you have table names instead of numbers? Were people able to find their tables? Any help would be apprecited!
Post # 3
I went to a wedding that had pictures instead of numbers. It was a little challenging. But I thought it was kind of fun to hunt our table down. I’m not sure if everyone would feel that way.
How about if you write the song titles, and place cards each in different colors? Then they might stand out more. Or for have each card stock a different color, (of course coordinating with the name placecards.) I know there are several tables, so maybe some can be solid colors, others can be patterns like toile, floral, stripes, etc. Or if that would clash too much with your color scheme, how about have the placecards and table cards be each a different shape. It doesn’t totally prevent hunting around, but it is easier to spot over just words.
Maybe you could put the songs in alphabetical order, outside of the few specific ones you mentioned???
Post # 4
With that many tables, I do think that you need to at least arrange them in alphabetical order. You could also give the tables both a name and a number. The order imposed by the numbers (or alphabetical order) will at least give guests an idea of what part of the room to look in.
A table map is also a good idea, and it doesn’t have to be just a boring chart. There have been several really cute examples posted, and I’m sure you can find more if you surf around.
Post # 5
Hmm — Thank for the advice. Maybe I can put a few smaller charts near the escort card table and another one near the entry. I know that the alphabetizing of the songs probably won’t work. Maybe color coding or shapes could work.
Anyone else have any experience with this?
Post # 6
I’ve experienced this a ton, though not with a wedding, with Navy Balls!! With 27 tables, your guests will NEED a table poster!! You could make it 3-D and very cute, and I know that I always look for this first, because even if the tables are numbered and in order, you still don’t know where it starts, you still need a map! I would make it something cute that all the guests want to look at, then they won’t just pass by it!
Post # 7
Do you have people helping you at the venue? You could have a few designated people that have table charts and help guests find their seats.
Most ideas were taken…. just throwing another out there~!
Post # 8
Hmmm… are you planning on having the standard business card size escort cards? Perhaps you could do a larger card (maybe 3×5 or a bit larger) & have the map on the back of each card. You could then just color in that particular guest’s table so they have an idea of where it is in the room.
Post # 9
Mighty — We could definitely personalize it with photos or something along those lines.
Jeska — That’s def a way to go, it’s a hotel so we’ll definitely have some staff members around.
BeachBrideT — I’m really liking that idea!!! A mini map just color coded to their table! I’m picturing it now … and I LIKE IT!
Thanks ladies – you ALWAYS have the answers to my problem!
Post # 10
Maybe you could color coordinate the table numbers as well… since there are 27 tables, say if your colors were pink and green, you could put 9 tables (grouped in the same part of the room) in pink, 9 in green, and 9 in white. That way instead of weeding through 27 tables, they go to their color section and look through 9 tables. I made a quick chart to show you what I mean. I hope this helps so you don’t have to make a custom map for each person!