(Closed) Totally Freaking Out- my DW coordinator left my hotel! What now?!

posted 9 years ago in Destination Weddings
Post # 3
1220 posts
Bumble bee
  • Wedding: November 2009

Deep breath.  It will work out.


Why didn’t you meet with the chef or his staff?  Just too early in the planning stages?

Post # 4
2015 posts
Buzzing bee
  • Wedding: August 2009

Calm down. It’ll all work out.

Our hotel coordinator left two months before our wedding, and her replacement was actually even better. She was briefed on everything about our wedding before the old coordinator left, and even if she wasn’t, I would have just scheduled a long phone conference with her to go over everything again.

Just be sure they have all the details, and you’ll be fine. I started by e-mailing our new coordinator and instroducing myself and asked if there was anything I could do to get her more up-to-date with our wedding.

Post # 5
2680 posts
Sugar bee

It will be ok!  Im sure your coordinator left your file in good hands and if the file is prepared how it should be, every bit of information you discussed with him along with all emails should be in there.  Why dont you call the hotel and talk to the person who will be handling your wedding so you can get a feel from them and catch them on up on your plans.

Post # 7
433 posts
Helper bee
  • Wedding: December 2009

I think you’ll be OK.  This same thing happened to be (but only 3 weeks before my wedding) – we’re now working with the Director of Sales for the hotel and the wedding coordinator’s replacement just started this past Monday.  You have over five months, right?  Plenty of time to ensure that they know what’s going on at your Destination Wedding hotel.

Post # 8
2889 posts
Sugar bee

I don’t think it’s a big deal. I have no plans to meet the chef who will prepare my wedding. If they had told you this person was a new coordinator, you may have felt better but it’s just a title. On the bright side, this person is at least familiar with the venue and weddings there. Besides, most Destination Wedding brides don’t meet the coordinator/venue before the wedding so you already have an advantage.

Post # 9
619 posts
Busy bee
  • Wedding: February 2010

I work in the industry (corporate planner) but I know from working at a hotel that this can happen but there job is to make your day the most memorable! If you feel like youre not being taken care of like you were used to, tell them.  Trust them in their expertise and remember to relax and enjoy the ride. I’ve seen first hand too many bridezillas who totally ruin their day by over analyzing every detail and they don’t even enjoy their own wedding!  Let them do their thing and just speak up when you don’t feel like it’s going according to your previous plans.

Post # 10
1408 posts
Bumble bee
  • Wedding: September 2010

It’ll be okay! You have a lot of time before your wedding to let the new people know the dream you have in your head and communicate that to them. And even though you loved your old coordinator, maybe the new one will be even better! Introduce yourself via e-mail or phone conversation and get to know them.


Good luck!

Post # 11
494 posts
Helper bee
  • Wedding: May 2010

Can you not call Destination Wedding to get another planner assigned to you? Maybe someone who knew your old planner and would be trusted to finish your wedding for you?  I’d call and see about that!

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