(Closed) Transporting Guests To And From The Reception

posted 10 years ago in Logistics
Post # 3
Member
125 posts
Blushing bee
  • Wedding: June 2009

Well, I don’t think of frat party for a 6 block drive, but that might be me. I personally wouldn’t think it’s necessary for 6 blocks for most people, but out of 200 guests, some may not be able to walk so far.

Is it going to be a big bus taking one trip or a little bus that does many trips? I think the little bus option doing multiple trips (say every 30 minutes for 3 hours or something) could be helpful for older guests who may wish to go to bed early, who are also the guests who are most likely to wish to use the bus.

The other thing to consider: if your future Mother-In-Law is worried about some guests drinking and driving, it might be worth it to let her get the bus … if only for her peace of mind. Would she be offended if you say "no"? If you think so, consider this as a family peace offering!

Post # 4
Member
2695 posts
Sugar bee
  • Wedding: February 2008

I had a bus and guests loved it.  We had a 15 minute drive and there was no way I was having a 4 hour open bar and then asking my guests to drive home.  We had big buses and it certainly didn’t feel frat party at all.  Safe and easy.  for you, a smaller shuttle or two is a great idea.

Post # 5
Member
2004 posts
Buzzing bee
  • Wedding: November 2008

By all means, let her pay for the bus! I second the recommendation that you get a smaller shuttle, like the ones they use to take you to your car at the airport and then make several trips at regular intervals. That will not be like a frat party at all. Older guests will be grateful, certainly, but what if it pours rain on your wedding day? Think of how grateful all the people who were going to walk will be for a free ride so they can keep dry!  

Post # 6
Member
2292 posts
Buzzing bee
  • Wedding: July 2008

A smaller shuttle is probably a better idea.  Particularly for the drive back to the hotel – because your guests are not going to all go at the same time.  Older guests who don’t want to dance and normally go to bed early may retire soon after the cake is cut; the younger crowd may stay until the music ends, and everybody else will take off anywhere in between.  A 16- 20 passenger shuttle makes it practical for you to make multiple trips throughout the evening, and doesn’t take up a ton of parking at your venue.

Be sure to check with both your venue and the hotel, by the way, to make sure that the size shuttle you get is acceptable.  Not all places allow full-size buses.

Post # 7
Member
132 posts
Blushing bee
  • Wedding: November 2008

If she is paying for it might as well get it.  Its better to be safe than sorry with the drinking and driving.  If it was a matter of budget I would be more concerned but in our area transportation is always provided from the hotels to the reception.

Post # 8
Member
209 posts
Helper bee
  • Wedding: May 2009

If she is paying for it I would totally do it. Does it have to be a huge bus?? Can’t you just get a shuttle bus? My reception site is less than 2 miles away from the guests hotel and on the same road, but we are getting a shuttle because there is no way I want my guests to drink and drive.

Don’t think of it as a tacky party bus. Think of it as a wonderful courtesy to your guests to get dropped of at the door of the reception site. 

Post # 10
Member
2695 posts
Sugar bee
  • Wedding: February 2008

I felt the same way and finally got my mom to understand.  We had someone on the bus say something like "The bus will return at the end of the evening, at midnight.  If you would like to leave earlier, the buses will be available to take you back starting at XX."  If people really want to leave earlier, they will go, they won’t need the announcement! We only had 6 leave earlier – the rest of the ppl that left on the early side decided not to take the bus

Post # 11
Member
93 posts
Worker bee
  • Wedding: November 2008

We are using a trolley that the city rents out. It’s not on rails and its a cute alternative to a bus. Since it doesn’t run past 9, we are asking the hotel shuttle to pick up hotel guests and bring them back.

Post # 12
Member
508 posts
Busy bee
  • Wedding: December 1969

I think the idea of having the shuttle drivers announce the schedule on the drive over is brilliant.  Another option to make sure everyone knows the schedule is to have it posted.  To avoid the killjoy feel, you can preface the schedule with something along the lines of "we hope you can stay and dance the night away with us, but should you need to depart before the final song, shuttle busses will be running every 30 minutes until the final bus at x o’clock."   You could also just list out the shuttle departure times.

Post # 13
Member
742 posts
Busy bee
  • Wedding: July 2010

I’m looking into blocking rooms at the Holiday Inn cause I heard they will shuttle our guests to and from for only $200 (which isn’t bad compared to hiring a bus out!)

Post # 14
Member
5823 posts
Bee Keeper

On this topic…

My ceremony and reception are a considerable distance from where we have blocked the hotel rooms.  The plan is to have a quick ceremony, and 3 hour reception (including cocktail hour and a full bar).  Then there is a 3 hour lull between the end of the reception and the afterparty baseball game (I’ve rented a suite at Coors Field baseball stadium for the night Rockies game).  The baseball stadium is a very short drive from the hotel.  My question is, is it unreasonable to expect everyone to be responsible enough to have a Dirty Delete going from the reception to the afterparty?

Post # 15
Member
742 posts
Busy bee
  • Wedding: July 2010

I think it is reasonable but you are also going to a BB game…that might be just as bad as going to a reception and drinking! I think sporting events and receptions are where there is a lot of drinking is done!

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