Post # 1
My photographer (who I haven’t signed a contract with yet) says he’ll be charging a travel fee even though he won’t be flying or paying for accommodations. Our venue is just 38 minutes outside his hometown of Honolulu.
Is this normal?
Post # 2
emmawong : oops my bad I misread 38 mins I thought it was miles. Nevermind.
Post # 3
40 minutes away isn’t really local, so I think a fee is valid! He’s going to have to travel nearly 2 hours roundtrip.
Post # 4
blondewithdog : I appreciate your insight!
Post # 5
emmawong : a “travel fee” for 38 mins seems absurd to me. But really, it doesn’t actually matter what the fee is covering; what matters is the bottom-line pricewise. So he wants to add a fee. Stop thinking of it as a travel fee and just factor it into the base price – is he worth that price? Are you willing to pay that price?
Post # 6
emmawong : How much is this fee?
Post # 7
How much is the travel fee?
You definitely don’t have to fly in order to charge for travel, but charging for less than an hour of driving seems a bit extreme unless it’s a small fee that covers gas or something along those lines.
Post # 8
We had to pay a travel fee to our bakery because our venue was outside of what they consider local so it doesn’t surprise me that photographers would have a similar fee.
How much is the fee?
Post # 9
I think travel expences/gas money per mile is quite common fee to be paid. At least the service providers I know do that.
Post # 10
My caterers charged a fee for anything more than 20 miles from their address, maybe it’ something similar?
Post # 11
That’s extremely typical. In my area, photographers (and other vendors) work in a certain city, and if they travel more than 5 or so miles outside of that city, they charge a fee for their time, gas, etc. Especially if they’re bringing expensive and delicate equipment, food, cake… He’ll be traveling an extra hour and twenty minutes that he wouldn’t be traveling if he just took a job in Honolulu on that day. And that’s depending on where he leaves from in the city, what the traffic is like, etc.
Post # 12
Is it a small fee, like $50? If so, I don’t think it’s a big deal. My photographer and other vendors charged fees for anything over an hour of traveling.
Post # 13
if he’s charging you for gas, it’s a little overkill because he can just put it against his taxes next year if he keeps good records.
He might be double dipping. Or he might not be reporting it. Or he wants you to pay it so he can report it but still be paid for traveling now.
Either way, its up to you. I would ask if it’s just for gas and if he shows receipts or if it’s some absurd amount.
If it makes you feel icky, go with your gut.
As a MUA, I have never charged my clients for traveling because my fees include everything (thats just how I do it) and I never travel more than 2 hrs each way (its also not a main source of income for me, so).
Post # 14
I live in a major wedding centric city so any travel time outside of it keeps me from potential clients and therefore more potential income $. I charge a fee for any travel more than 10km from the city centre. This is protocol for probably any business that provides on-location services.
Post # 15
is it a travel fee per mile? if so, that’s normal where I live (outside 10 miles or xmiles whatever). if its a lot more than that, no