Post # 1
Hi Bees! I need some opinions on how you think this vacation situation should be handled or would be handled in your workplace.
I work in a small welding shop, very male based and relaxed. There’s not a ton of structure, HR doesn’t exist, you get the idea.
I have worked here 6 years and in that time there has been no vacation schedule for the office staff (there is one for the shop employees) and this has worked relatively well, with some exceptions. There isn’t much job overlap.
Around Christmas I had a few vacation days left so filled out a vacation request, got it signed by my supervisor and he gave it to the Office Manager. A few days before said vacation date, my supervisor tells me that the Office Manager wanted that day off as well and one of us would have to be there because payroll needed to be submitted that day. She’s been there 30 years so obviously has seniority, I get that. However, she basically reports to no one and had taken about 40 days that year when she only gets 25 and hadn’t submitted a vacation request form. I told my supervisor I thought I should get the day as I had a signed form and she didn’t and that I wouldn’t be coming in. Anyways, chaos ensued, Office Manager was livid (used to getting her way – which I’ve conceded to letting her have numerous times in the past because it’s just not worth the fight). I ended up getting the day off (yay!) but I told my supervisor that I would like some sort of procedure and vacation schedule put in place to prevent this from happening in the future. He agreed.
In present day, we have a new Branch Manager that the Office Manager reports to so her vacation will be monitored at least. This new Branch Manger decided that one of myself or the Office a manger have to be at work on any given day. Not a huge deal. So finally a month and a half into the year, we’re getting this schedule going and the Office Manager has first pick of vacation days. Totally fine. Once she picks her days I can essentially take off any day that isn’t already booked off. Problem is, she doesn’t want to book her days for the entire year, so she thinks her seniority will overrule any day I book. I think that she had first pick, and once the schedule is released, if I book a day, it’s my day. Going by her seniority rule, I could essentially book a week off to go away and the week before, she could say she wants a day off in that week and I’d be out of luck.
So, with that all said, what do you guys think is appropriate here? I could be totally in the wrong, it’s happened onxe before (lol). Thanks, ladies!
Post # 2
daynak: I think you are right. She shouldnt be able to arbitrarily overrule you whenever she feels. She gets first pick to secure her ‘must haves’ then you get to go.
considering what happened before I could see her trying to mess with you to get even so get that policy in writing!!!
Post # 3
daynak: I work in a unionized enironment where vacation is scheduled by seniority. Having said that, in order to exercise that seniority, the employees have to submit vacation requests by a certain date.If they choose to save some days unscheduled, they can, but those dates then are open to whomever asks for them first.
e.g If, later in the year, she asks for October 1 and 2, and those dates are already taken by someone else, whether in the annual request period or by someone who asked for them in July in a separate request, she is out of luck.
Send your Branch Manager a draft vacation process that includes these conditions:
The selection of vacation and the posting of the approved vacation schedule shall be completed by December 31st of the preceding calendar year or any other date mutually agreed.
Vacation time may be divided and shall be scheduled at a time mutually agreeable to the employee and the Employer, however, an employee who splits her vacation shall not receive her
choice of when she wishes to take the subsequent portion of her vacation until all other employees.
Vacation once approved, shall not be changed or cancelled by the employer.
Post # 4
the best policy I have had was only five days could be scheduled the first time the vacation calendar circled the office by senority. Then on the second round you could schedule another 5 days. After each person selects their days a manager approves the time, writes it on the calender and passes the book on. If you do not schedule all of your days while the book Is circulating your request is handled on a first come first serve basis.
This makes you choose thee most important days you need off and gives everyone a chance to get some good holidays
i suggested this after a senior employee that was entitled to three weeks vacation took two weeks for Xmas and New Years, three days around thanksgiving and the one day the Friday befor the 4th of July that fell on a Saturday and the following Monday Three years in a row. She also managed to schedule herself off around other holidays or at least early days off and long weekends. This was at a bank so the hours on those days are not even that bad. Nobody could spend anytime with their family because of her selfishness.
Post # 5
Lokie85: We are allowed to schedule all of our earned vacation together, except in the summer when the maximum is 3 weeks off. I disagree that senior staff members can only get one week off at a time. No one would ever be able to take a trip to Europe,for example.
One proviso that I forgot to mention in my previous response is that all vacation requested as a first choice must be consecutive work days. That means your senior employee could take her two weeks off at Christmas, but she couldn’t also ask for Thanksgiving, 4th of July etc to be included as a first choice.
Post # 6
at my workplace you just request the time when you want. It is a bit of a free for all, but its more of a first come first served basis rather than based on seniority. So the farther in advance you book, the better off you are. Our superiors are really good about trying to find a way to accommodate everyone’s requests. Despite being junior, I book far in advance and I don’t take time off during popular times (Christmas, summer) so Ive never had an issue. Your office manager sounds horrible. I would just give her the heads up “I’m putting my vacation requests in for this year in 2 weeks, in case you wanted to reserve specific dates ahead of time” and leave it at that. If she tries to cancel you last minute, stick to your guns like last time. I doubt your boss will side with her because if you snooze you lose.