Post # 1
I have a question about vendor contracts. I’ve been communicating with most of my vendors primarily over email. I met with them in person, received the paper version of the contract, and then came home to think things over before sending the signed contract in via mail. The contracts have a place for both the client and the vendor to sign. I signed my name on the client line, and sent in the contract to the vendor.
Is it a problem that I don’t have a copy of the contract that both parties have signed? I have photocopies of everything I personally signed myself. My photographer, for example, simply emailed me to let me know that my contract and deposit were received but did not send me a copy of the contract that was signed by him. I doubt it was out of any kind of maliciousness, but it just makes me nervous to not have a copy of the contract that both of us have signed.
What do you all think? Should I contact the photographer and request a copy that he has also signed? Or does it not matter?
Thanks for your advice!
Post # 3
I’ve done a lot of contracts via mail and email. I do exactly what you said…request a copy (either they mail me a copy or email a PDF) of the final copy with their signature. Then I add it to my big binder of all things wedding!
So yes, if I were you I would contact any of your vendors and ask for the final copy with their signature/date as well. You can never be too careful!
Post # 4
Yea, I think it would be best to have a copy of the contract signed by both you and the vendor. That way if something happens, you aren’t begging them to prove that they signed it… you already have the copy!
Post # 5
I Always send my clients an email with a pdf copy of the contract signed by both parties (i will mail a hard copy at their request). I definitely think that it is ok for you to ask your vendors to send you a copy. You need to have proof that they are in the agreement as well; A good contract should protect both the vendor and the client, so what good is it if you dont have a copy too?
Post # 6
Yes! Always, always, always get a fully-signed, also known as a “fully-executed”, copy of the contract for anything.
Post # 7
Ask them to send you a countersigned copy. Just the signature page is fine for most things, but if you had to inital each page, ask for the entire thing back.
I write wedding and room block contracts for a living, and even I rarely remember to do this unless someone asks for it. 🙂
Post # 8
Definitely get a signed copy! When I send my contracts to clients via PDF I send them a version with my e-signature already on it to save paper and mailing hassle. =)