Post # 1
Good Morning Bees,
I’ve been attempting to find a post that contains what information should be put in an email to a vendor when requesting a price quote, but have had no such luck 🙁 I too, like many of you am SWAMPED with my normal day to day. I work insanely long hours and to be quite honest I have no desire to go from venue to venue on my days off only to find that I dislike the place immensely or love the place and just can’t afford it. I think that is my biggest fear – that I would love the place, it would be over by budget and then I would feel horrific forever. That being said my hopes are that I could get at least a “guesstimate” as to what a PP $ amount would be on the venues that I feel fit in my vision of “my day”.
That being said….. can any of you advise me of what you put in your emails to vendors when requesting quotes? I have come up with the following:
The month(s) and day – I would want my wedding to take place
The time of day
The approximate number of guests
My wants regarding cocktail. dinner and bar
I ask what is included in this fee (tables, linens, chairs etc.)
What am I missing? I am sure it is a bunch. I want the vendors that I am contacting to recognize that I am quite serious, yet don’t want to waste anyone’s time. I want to give them enough information to provide me with a quote that I can either work with, taking time to visit them in person to work out the yeas and nay’s or definitively dismiss.
Any help would be most appreciated 🙂 Happy Planning!!!!!
Post # 3
I just got engaged and am hoping you could tell me more about your venue before I make an appointment to come visit. I’m looking to get married in March 2013 so I’d like to know your availabilities around that month first. If you could also send me your pricing information as well, that would be helpful. Also, is there anything else included in renting your venue, like chairs and tables, or do you have specific vendor requirements?
Any extra information about your venue that you can give me would be so helpful.
Post # 4
OH, and one thing that drove me INSANE about vendors, is that a lot of them just flat out won’t tell you their pricing until you’ve either communicated a crap ton, or until you meet. I started getting very forward trying to get monetary information and would ask over and over before I answered any of their questions. So odd!
Post # 5
Wedding Day date year- check availability
Approx Guests Day/Evening
Styles (sit down reception, buffet etc)
ask for pricing packages with full details of whats included
do they have preferred or inhouse caterers/suppliers-get their details
any special licences they hold/no not hold for entertainment
i would also ask what deposits they require and when and whether he cateres offer menu tasting in their rate
Post # 6
If the venue would be providing dinner I would ask for their menu. Our venue provided a menu for hors d’oeuvres, dinner, and buffet. Included were the prices for each meal per plate. Really helped us make a realistic budget and we comparison shopped with other vendors that gave us their menues and prices for food.
Also ask if the venues’ staff would be responsible for the setup and takedown of the reception decor. At mine I just have to bring the stuff in and they set it up the way I want and when it is over they will take everything down and deliver it to our room. It didn’t cost us any extra. But at a wedding I went to this summer the venue did not offer that and the bride, groom, and wedding party had to do it all themselves – super stressed bride and groom! And they were stuck there late taking down everything.
Post # 7
@Mellie1121: Thank you all for the information 🙂