(Closed) Vendor meals-do you ask or just order?

posted 5 years ago in Food
Post # 3
3625 posts
Sugar bee
  • Wedding: June 2012

I ended up with less guests than what we had to pay for so literally it was a vendor meal free for all.

However, if that wasn’t the case, I would ask because sometimes they send more people than I expected. For example, my DJ came with an assistant that stayed the night and my photobooth arrived with two attendees (and I only expected one).

Post # 4
2260 posts
Buzzing bee

I think it would be a courtesy thing to ask, even if you want to word it to make sure there weren’t any allergies or food adversions. 

Post # 5
46609 posts
Honey Beekeeper
  • Wedding: November 1999

Another reason to ask is to learn of any dietary restrictions- allergies, vegans, vegetarians etc.

Post # 7
123 posts
Blushing bee

Just had a thought.

Do you think you need to specifiy that your vendors don’t drink any alcoholic beverages?

I mean…. surely they would know not to.   I’d hate to have pictures taken by a photographer who had had one too many beers, tho.  LOL

Post # 8
3625 posts
Sugar bee
  • Wedding: June 2012

@kmarie719:  That’s a good way to word it. I think it’s not a bad idea to ask your caterer what the vendor meals are. My vendor meals were essentially less well-plated versions of what the guests ate but another vendor I spoke to says they serve cold sandwiches as their vendor meals.

@dittobelle:  That should probably go into the individual vendors’ contracts. I am mostly sure I didn’t have any vendors that drank anything other than soft drinks/water at my wedding, but I’ve attended ethnic weddings where the live band was getting buzzed in their van during an extended break at the reception.

Post # 9
1791 posts
Buzzing bee

@lilbluebird:  Oh im sure that was lovely for the bride! Taking care of drunk vendors and relatives…. Embarassed

Post # 10
1497 posts
Bumble bee
  • Wedding: June 2013

My venue has kind of cheap vendor meals (burger and fries), so I’m going to let them eat the buffet meal, same as the guests. I’m going to let them know beforehand that we are having a Hawaiian buffet and ask if they have any dietary restrictions.

Post # 12
989 posts
Busy bee
  • Wedding: September 2012

I just asked them if there were any dietary restrictions and advised that the venue would be making a pasta dish of some sort for them.

Post # 13
231 posts
Helper bee
  • Wedding: April 2013

I confirmed with our vendors whether they wanted a vendor meal and also asked about dietary restrictions.  My venue told me that the vendor meal would be the salad and pasta courses from our meal (no entree course and no alcohol).  I also confirmed with each vendor that the timing of their dinner (when the guests’ entree course was served) worked for them. 

You might also want to discuss with the venue and the vendors where the vendors will eat their dinner.  Ours ate at the low cocktail tables in the cocktail room, not in our main dining room, which was fine with them since it gave them a break.  But other vendors (like photographer or videographer) may prefer to be in the main dining room in case there is something they want to capture during dinner.  We also confirmed with our DJ that she would have a “dinner mix” set to run while she was eating.  Everything worked out great.

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