Post # 1
We will have 5 vendors and intend to buy meals for all of them, but I can remember our initial meeting with our DJ (over a year ago!) that he mentioned he doesn’t take breaks to eat or anything. So, I don’t want to buy a vendor meal if he doesn’t plan to eat it.
So do you ask your vendors if they would like a meal, or just order them for everyone and no big deal if it isn’t eaten?Just curious what proper etiquette is in this instance.
(It is obviously cheaper than the guests’ meals, but not by much)
Post # 3
I ended up with less guests than what we had to pay for so literally it was a vendor meal free for all.
However, if that wasn’t the case, I would ask because sometimes they send more people than I expected. For example, my DJ came with an assistant that stayed the night and my photobooth arrived with two attendees (and I only expected one).
Post # 4
I think it would be a courtesy thing to ask, even if you want to word it to make sure there weren’t any allergies or food adversions.
Post # 5
Another reason to ask is to learn of any dietary restrictions- allergies, vegans, vegetarians etc.
Post # 6
Yes, good point about the restrictions! I actually don’t even know what the vendor meal is, our invoice just states ‘vendor meal’.
How would you ask?
Maybe something like, we are preparing our final counts for the venue and would like to know any dietary restrictions you may have?
That way, they can indicate they don’t intend to eat or can state what restrictions they may have.
Post # 7
Just had a thought.
Do you think you need to specifiy that your vendors don’t drink any alcoholic beverages?
I mean…. surely they would know not to. I’d hate to have pictures taken by a photographer who had had one too many beers, tho. LOL
Post # 8
@kmarie719: That’s a good way to word it. I think it’s not a bad idea to ask your caterer what the vendor meals are. My vendor meals were essentially less well-plated versions of what the guests ate but another vendor I spoke to says they serve cold sandwiches as their vendor meals.
@dittobelle: That should probably go into the individual vendors’ contracts. I am mostly sure I didn’t have any vendors that drank anything other than soft drinks/water at my wedding, but I’ve attended ethnic weddings where the live band was getting buzzed in their van during an extended break at the reception.
Post # 9
@lilbluebird: Oh im sure that was lovely for the bride! Taking care of drunk vendors and relatives….
Post # 10
My venue has kind of cheap vendor meals (burger and fries), so I’m going to let them eat the buffet meal, same as the guests. I’m going to let them know beforehand that we are having a Hawaiian buffet and ask if they have any dietary restrictions.
Post # 11
I asked our venue and they just said it’s a chicken dish. I was correct- my DJ said he doesn’t eat, but this post showed me that I should ask so I’ve confirmed with the videographers and just waiting for the photographers!
I’m really not concerned about them drinking, hoping they will be too busy working to grab a drink!
Post # 12
I just asked them if there were any dietary restrictions and advised that the venue would be making a pasta dish of some sort for them.
Post # 13
I confirmed with our vendors whether they wanted a vendor meal and also asked about dietary restrictions. My venue told me that the vendor meal would be the salad and pasta courses from our meal (no entree course and no alcohol). I also confirmed with each vendor that the timing of their dinner (when the guests’ entree course was served) worked for them.
You might also want to discuss with the venue and the vendors where the vendors will eat their dinner. Ours ate at the low cocktail tables in the cocktail room, not in our main dining room, which was fine with them since it gave them a break. But other vendors (like photographer or videographer) may prefer to be in the main dining room in case there is something they want to capture during dinner. We also confirmed with our DJ that she would have a “dinner mix” set to run while she was eating. Everything worked out great.