(Closed) Vendor Meals Help

posted 6 years ago in Food
Post # 3
Member
989 posts
Busy bee
  • Wedding: September 2012

We’re providing vendor meals, but they will not be seated with the guests.  Our venue has a specific area where a table will be set up for the vendors to eat, although our photographers indicated that they actually prefer to eat on the run so that they can keep shooting.  (That could be unusual, but I’m certainly not going to question it!)

Furthermore, I’m providing vendor meals for 8 individuals, so if I seated them as guests, I would have had to pay for a new table, centerpiece, linens, etc.  It really adds up.  If my venue didn’t already have an area for them, I probably would have figured out alternate arrangements before seating them with guests. 

The bottom line is that while I’m treating my vendors well, in the end they’re contractors hired to do a job, not guests.  I know not every bride agrees with that, so YMMV.

Post # 4
Member
6248 posts
Bee Keeper
  • Wedding: August 1900

That’s a little strange that she’s requesting a seat at the guest tables.  She’s there to perform a job.  Regardless of how much or how little she is charging she is still there to work, not to socialize with guests.  Don’t get me wrong, I <3 my photographer too, but at the end of the day I hired her to do her job and she and her assistant will both get vendor meals but they are not sitting down at guest tables to eat.

Post # 5
Member
1715 posts
Bumble bee
  • Wedding: July 2012

I would put her were there is a hole. But I guess if you have 80 guests you will either have 10 tables of 8 or 8 tables of 10. My DJ socialised with my guests but he is a friend.

Post # 6
Member
9142 posts
Buzzing Beekeeper
  • Wedding: November 2013 - St. Augustine Beach, FL

I used to work as a wedding photographer’s assistant.  We never asked for a table with the guests but we were seated with the guests (towards the back of the hall) at a few weddings.  It’s weird being the vendor at the wedding and sitting with guests; we really don’t feel comfortable talking with them but it seems rude to ignore them completely.

I would assume because she is asking for a seat at a table that she is more concerned with having a place to sit and eat.  So long as you provide a table and chair for each that isn’t far from the action, I don’t think she will balk at not being seated with the guests.

Post # 7
Member
635 posts
Busy bee
  • Wedding: October 2012

Ours requested a meal, stipulating that they were to be served what the guests had (sans alcohol) and were to be seated in the same room as everyone else. Honestly, I think this gives them a place to set down their things, including a drink, which is nice after a long day. It also ensures that they are right there should a photographable moment happen during dinner. I’m happy to oblige.

Post # 8
Member
701 posts
Busy bee
  • Wedding: June 2012

I sat my vendors at their own table as though they were wedding guests, but my venue didn’t make me include them in our head count since they were just eating. I had already planned for X number of tables and it just worked out that the vendors got their own table. I would have sat people with them if I had to. Our photographers were with us from 2PM to 9PM. I think it would be mean and cheap not to feed them! I guess I lucked out that my venue allowed wiggle room in the head count.

We ran out of time with the photographers before we did the cake cutting and the dances, but they said since we treated them to a nice dinner they offered to stay a little longer for free! At the time they were supposed to be done working stayed until the cake and dances were done! People are usually as nice to you as you are to them! 

Post # 9
Member
4193 posts
Honey bee
  • Wedding: July 2012 - Baltimore Museum of Industry

Yes, you should feed your photographer/assistant. Check with your caterer- they may give free or discounted meals (ours were 50%)- however, those that sat at a guest table (like our officiant) were a full-priced meal, since they would be having every course.

Our photographer/assistant’s meals were set up in another room, that they could go back to periodically-which was their call (I asked him once if they had eaten- “don’t worry about us”)

Post # 10
Member
1144 posts
Bumble bee

The last wedding I went to in May had a smaller table near the back where the photographers and videographers ate. It didn’t have a centerpiece or anything on it but they did receive the courses like everyone else.

Post # 11
Member
2692 posts
Sugar bee
  • Wedding: November 2012

I didn’t think about this.. gotta think about that.  I would figure the dj would not be sitting down at all… he has to DJ but will need to discuss.  The photograpther, we’ll need to talk as well.  And the waiters that come with the caterer?  Not sure about them either.  Those are the only vendors that will be at the wedding so I will have to find out from my venue what their policy is.

Post # 12
Member
4193 posts
Honey bee
  • Wedding: July 2012 - Baltimore Museum of Industry

@bridalprincess:  You don’t have to worry about the catering staff, the caterer will take care of them, just your other vendors. Your DJ can play a set of songs (most seem to use laptops now, anyway) so that he can eat. 

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