(Closed) Vendor meals- who gets one?

posted 4 years ago in Food
Post # 2
4162 posts
Honey bee
  • Wedding: October 2011

This is what I did, but I may have been wrong to do so…

I had a morning wedding (11:00am) and a brunch buffet reception. 

Harpist – She played before the ceremony, for the pro/recessional, and during cocktail hour.  I didn’t offer her a meal and I can’t recall exactly why, but I’m 99% sure she had to go to another wedding after.

Photographer – I offered her a meal, however she said she would just snack throughout the day.

Jazz band – They were to start right after brunch was served, however I asked them to arrive early so they could eat.

Wait Staff/Bartender – They were provided by the golf club and I didn’t think they needed to be included, as I’m sure they got to eat all the leftovers afterwards!

Post # 3
4892 posts
Honey bee
  • Wedding: October 2014

Was it in any of your contracts to provide food for them?

The only vendors we’ll have at ours will be the photographer, and she asked in the contract that a meal be provided.

Our band did not indicate that they needed one, as they won’t start until after the meal is over. We also have a photobooth, but that gal said that she’ll set up before we’re in the room, and then come back right before it’s time for her to start – so no meal there either.


Post # 4
572 posts
Busy bee
  • Wedding: September 2015

I agree with above post. the band that we hired, it was stated that vendor meals will be provided. when i contacted the reception venue, they mentioned that they can do a lounge credit for the band instead of having them (all 5 people) have a full guest meal. so while we’re having dinner, the band could go in the lounge and use the credit that has been pre paid. for the photographers, it was also stated that a full meal will be provided. the dj is free with the venue and they’re paying for his meal.

Post # 5
1243 posts
Bumble bee

For my wedding, I provided a vendor meal for two photographers, two planners, and one DJ. It wasn’t a full guest dinner, but it was a hot meal (steak!). The vendor meals cost $25 each. I heard from the vendors during and after that the meal prepared for them was absolutely delicious.

Post # 6
924 posts
Busy bee
  • Wedding: April 2015

Depends on who calls it out in your contracts. For us, we are paying for meals for our two photographers, two videographers, and two DJs – because it is required in our contract. 

Post # 7
1522 posts
Bumble bee

Usually its just photographers, day of co-ordinators and wedding planners (if you have them). If a vendor arrives just after dinner they should have already eaten- likewise for anyone working and leaving just before dinner as they will eat at home. If you have vendors staying for a long time and it overlaps with dinner then you could consider it, but they wont expect it unless stated.  

Post # 8
1531 posts
Bumble bee
  • Wedding: May 2013

We paid for meals for our 2 photographers and our DJ.  But our DJ was there for the entire reception. Everyone else (bartenders, wedding coordinator, waiters, valet, etc) were part of the venue and it was not contracted in that we had to provide them with a meal.  

Post # 9
2945 posts
Sugar bee
  • Wedding: May 2014


texaslemon:  I would say Photographer and DJ.  Even though your DJ doesn’t start until after dinner, the DJ will need to be their earlier to set up and watch his equipment.  A good DJ would likely be set up before your guests arrive, and found some out of the way place to be to watch the mega expnesive equipment that he will bring.  The string players I would not think would need it as even with set up/tear down, they likely won’t spend more than 5 hours, which would not require food.

Where are your waitstaff/valet/bartender coming from?  If they are the venue/catering company I would ask them what they require.  You aren’t paying them individually, and it would be up to their employer (the venue) to provide them with proper breaks. 

Post # 11
6529 posts
Bee Keeper
  • Wedding: September 2013

texaslemon:  my photographer and DJ all got meals. the waiter staff including bartender worked for the catering hall so they are already taken care of. 

Post # 12
733 posts
Busy bee
  • Wedding: September 2014

texaslemon:  We paid for our 2 photographers and DJ and that was it as our DJ did our ceremony and reception (family friend). It was in our contract to feed the photographers (which we would have anyways) and we asked our DJ in advance his meal choice. All of our food had to be provided by the venue as well. I would ask you DJ if he/she would like a meal and cover your photographers. The string duet will be playing music and would be hard to eat but can always extend the offer and they can refuse. Wait staff and bartenders are working your wedding, they wont be eating during this time! 

Post # 13
214 posts
Helper bee
  • Wedding: September 2014

texaslemon:  We did: Photographer, videographer, dj and anyone else that will be there during the dinner hour that does not work for the venue or for the caterer.

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