(Closed) Vendors as guests??

posted 9 years ago in Reception
Post # 3
23 posts
  • Wedding: August 2012

check the contracts you signed with them.. I think it’s pretty standard that they require a meal.
Ours do, but the dj for example doesnt count as a seated guest – he just needs a plate of food, haha..

Post # 4
938 posts
Busy bee
  • Wedding: October 2012

I agree with PP.  I know my photographer contract says just to let her know if we are providing her a meal or not so she can make other arrangements.  So best to check the contracts.

Post # 5
1572 posts
Bumble bee
  • Wedding: May 2013

agree to check the contracts. our DJ includes in his contract that he get a vegeterian meal (and he prefers it be plated simply b/c if it’s a buffet, he doesn’t want to miss playing an ideal song or calling up a table). My photographer had nothing stated in his contract, but I asked him – he definitely appreciates it! Also, check w/ your caterer. Ours offered a “vendor meal” (he said he usually does a side salad and sandwich) and it’s much cheaper, plus it’s in a container w/ plastic silverware. I figure if my photographer’s tummy is rumbling, he’ll get distracted! Plus if his second shooter has to run to pick up pizza, we may loose shots 🙂

Post # 6
11161 posts
Sugar Beekeeper

Our vendors will be staying to eat and that is pretty typical. It isn’t like they can leave to get food.

Post # 7
289 posts
Helper bee
  • Wedding: July 2013

I’ve worked for a wedding photographer and he was never provided a meal. Having said that he would leave at 7 and just take a fake cake cutting picture. 

One of my friends actually provided a meal for her photographer and he ended up staying until the end of the night. 

Post # 8
894 posts
Busy bee
  • Wedding: June 2012

Every one of my vendor contracts mentions a vendor meal and even if it didn’t I would provide. My venue contract also mentions vendor meals as well. I just can’t imagine having them there for hours, watching you eat, and then not feeding them.

Post # 9
1252 posts
Bumble bee
  • Wedding: November 2011

Regardless of whether it is in their contract, you should provide meals to vendors that will be there the entire time.  I asked my caterer to provide vendor meals for the DJ, photographers, videographer, and DOC (and her assistant) – all of whom worked for 8-10 hours without a break.  Your caterer may provide vendor meals at a discount (ours were free!) so be sure to ask.  

Post # 10
2965 posts
Sugar bee
  • Wedding: April 2013

I would include the vendors into giving them a meal. I hired my photographer for 7 hrs and because she NEEDS to be there every minute of the event, I’m having someone there by her side to keep snacks and drinks for her. She is also a good friend(my son’s occupational therapist) so I offered her free meals before she even brought it up.

Post # 11
1810 posts
Buzzing bee
  • Wedding: May 2012

I’m with the others, provide them with a meal. I would also check with your caterer, they may have a special price for a vendor meal. My caterer only charged me half for the vendor meals.

Post # 12
3567 posts
Sugar bee
  • Wedding: April 2013

I think Dj’s require a plate and they eat when they can. Some photographers want a plated meal, and one wierdly insisted on sititng at a guest table in the “main dining room”. Which is fine it makes sense for our tables, but we might just end up having a vendor table and I really don’t think that I should bump someone or have it mess with our seating for a vendor who is there to work not enjoy dinner.  

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