Post # 1
So i had the most unfortunate happening with the venue for my ring ceremony and reception. I’ve already sent out the invites and have gotten most of my RSVPs back already (they were due back April 10). My wedding is in 2.5 weeks.
The venue i booked months ago turns out had also booked a medieval faire on the day of my wedding and didn’t tell us. i found out about it a few days ago and i was so upset! how tacky is having a medieval faire at your reception!? we ended up getting a full refund and were able to book at an even BETTER place because it was such short notice. but now i need help with how i should tell my guests that the venue has changed.
I was thinking i would only send information to the people who have RSVPed and said they are coming. What should i say? i don’t want to sound too negative, but i want it to be light. Any suggestions would be greatly appreciated!!!!
Post # 3
Maybe just say “due to unforeseen circumstances we had to change our venue to …”
Post # 4
If at all possible, I would honestly call your Yes rsvps first, then followup with an email or written letter. Given the short term, an email may be preferred by most people by definitely call first if possible.
There’s no need to tell people in written form WHY you did it, if they ask, tell them only what you’re comfortable with.
I would go with something like:
Due to unforeseen circumstances beyond our control, please note the following change in location for our wedding ceremony & reception on Saturday, April 30th.
New Address Info
All times remain the same and we apologize for the confusion and any hardship this may cause you. It was not an easy decision for us to move these events but we did so with your comfort and enjoyment in mind. We can’t wait to celebrate with you!
If you have a wedding website, you may want to list it and then repeat the same information (with any special parking info or directions needed) on there.
Post # 5
I told this to my fiance. He LOLed. And said I wouldn’t see it as a problem (I’ve been involved in medieval reenactment since I was 3. And… I’m wearing a medieval dress for my wedding.)
You’ll just have to call and/or email everyone, and double check they all get the message. Maybe ask your mom to call your side’s family, his mom to call his side’s family, and you can call the friends. If they ask, tell them you were sort of double-booked.
Post # 6
I agree with the suggestions from PP, also if you have one, don’t forget to update your info on your wedding website! If you want to send something extra, maybe you can send a little map out to everyone just so they know for sure! Besides that, I am sure it will travel BWOM
Post # 7
I suggest sending a note in the mail with the new info, also e-mail, wedding website, FB (lol) and possibly calling, a lot of work but then again it wasn’t your fault. So sorry this happened to you but it sounds like it worked out that you got an even BETTER place! Good luck!
Post # 8
@thewheelsonthebus: very professional, thanks!!!! that sounds perfect 🙂