(Closed) Venue Contract Clause reserving the right to move venue

posted 10 years ago in California – Northern California
Post # 3
1423 posts
Bumble bee
  • Wedding: May 2009

It’s totally reasonable to ask them to remove it.  You’re planning an event and you need to know exactly which room it’s going to be in (your decorations and such will be based on that).  It would be so stressful to discover a day before the wedding that you are going to be in a room you hadn’t planned on.

If all the rooms are similar, it may not be an issue, or if you have no strong preference, it may still not be an issue.  But if you want something in particular, be sure to get that in the contract.   

Post # 4
438 posts
Helper bee
  • Wedding: April 2008

I think other places have done something similar.  Its part of their contract, and they are not required to change it, hence the reason for the contract….as it states they want to maximize their revenue.  Other venues do it differently, like ours had a minimum amount we had to spend on food & beverage.  But they all do it in some way or another.  I would just be wary; if you are planning on being far off from the room capacity, you may want to think of another venue.

Post # 5
267 posts
Helper bee

If they won’t remove it just because you ask them to, ask if you can insert a clause about minimum spending. That way, they can be assured they’ll make a certain amount from the room that night, and you can be assured that you’ll get THAT room. They really just want something in there to make sure you don’t suddenly change your 150-person wedding to a 50-person wedding, and take up their big room while spending practically nothing on food/alcohol.

Post # 6
23 posts
  • Wedding: October 2018 - R.H. Phillips Winery

You could ask them to provide an addendum so that you could have a timeframe specified in which they would need to notify you of any changes. That way you’ll be provided with enough time to make any changes. Otherwise, I think they have that clause in the contract for their own benefit and may be reluctant to change it.

Post # 7
103 posts
Blushing bee
  • Wedding: August 2007

I would not agree to a contract that left me powerless to decide something as fundamental as the venue, so definitely ask them to remove the clause or take your business elsewhere.  unless of course you won’t be unhappy if they excercise this right!

Post # 8
385 posts
Helper bee
  • Wedding: April 2008

Mine had that in my contract as well- basically it is there because say, for example the room has capacity for 100 and you invite 200… there is no way- by law- they can accommodate that number of people. They have to follow fire codes and what not. As long as you maintain the rules, then they wouldn’t move you. 

Anyhow, the second part "Client set-up times are contingent upon availability and may be altered as is deemed necessary by VENUE NAME to maximize revenue" get a TIME in writing. My venue said all along that I had ALL day to set up and there would be no problem… and that I would likely be able to come in the night before and hang my lanterns (you know those little white ones). Well they booked another wedding for the night before two weeks before my wedding and then said they wouldn’t allow me to come in and set up until at least 12. I was pissed off to say the least. All day to me means 7am man.

Post # 9
60 posts
Worker bee
  • Wedding: December 1969

I don’t really see why it’s a problem. They put that in there to protect themselves if you suddenly go from 100 to 300. They have to worry about space, fire code, etc. It’s not unreasonable.

Post # 10
2695 posts
Sugar bee
  • Wedding: February 2008

I wouldn’t sign it unless it says that if you meet a minumum # guests/$$ then they agree they won’t change rooms on you

Post # 11
293 posts
Helper bee
  • Wedding: November 2008

REMOVE!  If YOUR numbers change then you can talk at that time.  I assume you are giving a deposit and that should bloody well reserve the space–now if they want to offer you a BETTER space at some future date–they could ask, you could agree.  Make your Fiance the bad guy–have him call or your mom or dad-you dont need this level of bartering in your psyche!

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