(Closed) Venue Contract & Email Communication

posted 6 years ago in Venue
Post # 2
3045 posts
Sugar bee
  • Wedding: September 2017 - Poppy Ridge Golf Course

Our contract was revised twice with changes before it was finalized. Push them to correct it and don’t sign it or provide a deposit until they do. It shouldn’t take much more effort than it does for them to add a note to your file…whatever that means since it doesn’t seem like its visible to you.

Post # 3
215 posts
Helper bee
  • Wedding: July 2016

It’s not that hard to add this information to a contract. Always get it in the contract. Always. 

Post # 4
352 posts
Helper bee
  • Wedding: June 2016

I agree – they may not want to modify their standard contract, but it’s always possible to add addendums to it. I would push them to get it in writing before signing anything.

Post # 5
2704 posts
Sugar bee

I have negotiated contracts both professionally and personally. It’s a normal part of coming to a commercial arrangement. I would be pushing for the contract which is signed by both parties to be updated. As I understand it, if anything was to happen, the contract is the #1 thing which will protect both parties. And there is absolutely no way I would sign a contract without a natural disaster clause included. This is an events rookie error which I have seen come back and bite people on the bum. Good pick up!

PS – the only time I went against my better judgement and signed a contract under duress I then had to rely on other modes of comm to prove my case and wasn’t successful in getting my deposit back. 

Post # 6
814 posts
Busy bee
  • Wedding: The Retreat at Bradley\'s Pond

Is there more to the natural diaster clause… I feel like that leaves a LOT of room for interpretation. How many days before the wedding, to what extent…etc? There may have been a flood and everything is dried up a week before the wedding but there’s staining everywhere. There’s the expectation by the venue that you still should be able to host it there despite everything looking bad. If you’re fine with that, great… if not, accomodations should be included. 

Generally speaking if you had to go to court or something on a problem, file approvals are fine. Although I’m with everyone else and would push for a sign contract OR if they don’t want to change their files… ask for the addendum to be included on the file pages before the signatures. You can do one better and write these up yourself (or find samples online) and propose those to the venue so it’s one less thing they have to do themselves and may speed up the process. 

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