Post # 1
Hi fellow, more-wedding-savvy folks,
My fiance and I are very close to sealing the deal with our ceremony/reception venue. We’ve reviewed their contract, and had a few changes/clarifications we wanted to include. They’re all items that I discussed in person when I toured the venue, and was verbally told that it should all be fine.
When I emailed them, I was told that a “note had been added to my file” saying these items were ok. However, I feel a little weird about not making changes to the contract itself.
Do you think I should push to have the changes placed in the actual contract, or do you think the email chain (which clearly shows them agreeing to the terms) is sufficient? I’ve heard that it might be normal for a venue not to want to change their standard contract form around, but want to make sure it’s very clear what we’re all agreeing to.
Here are a few examples of the clarifications I’m talking about:
– Deployment clause: If he or I have to deploy (we’re both military), the venue will let us re-schedule without any additional cost/fees
– Natural disaster clause: if there’s a flood or fire that causes significant damage to the venue and we can’t hold our wedding there, we’d get our deposits back.
– Day-of-coordinator: They told me a day-of-coordinator was included in the venue price, but there was no mention of one in the contract.
– Dog clause: We may have his dog as the ring-bearer; in person, they said that was fine and he could stay in his kennel in one of the back rooms at hte venue during the reception. However, their contract says no dogs are allowed inside the reception venue.
Post # 2
- Wedding: September 2017 - Poppy Ridge Golf Course
Our contract was revised twice with changes before it was finalized. Push them to correct it and don’t sign it or provide a deposit until they do. It shouldn’t take much more effort than it does for them to add a note to your file…whatever that means since it doesn’t seem like its visible to you.
Post # 3
It’s not that hard to add this information to a contract. Always get it in the contract. Always.
Post # 4
I agree – they may not want to modify their standard contract, but it’s always possible to add addendums to it. I would push them to get it in writing before signing anything.
Post # 5
I have negotiated contracts both professionally and personally. It’s a normal part of coming to a commercial arrangement. I would be pushing for the contract which is signed by both parties to be updated. As I understand it, if anything was to happen, the contract is the #1 thing which will protect both parties. And there is absolutely no way I would sign a contract without a natural disaster clause included. This is an events rookie error which I have seen come back and bite people on the bum. Good pick up!
PS – the only time I went against my better judgement and signed a contract under duress I then had to rely on other modes of comm to prove my case and wasn’t successful in getting my deposit back.
Post # 6
- Wedding: The Retreat at Bradley\'s Pond
Is there more to the natural diaster clause… I feel like that leaves a LOT of room for interpretation. How many days before the wedding, to what extent…etc? There may have been a flood and everything is dried up a week before the wedding but there’s staining everywhere. There’s the expectation by the venue that you still should be able to host it there despite everything looking bad. If you’re fine with that, great… if not, accomodations should be included.
Generally speaking if you had to go to court or something on a problem, file approvals are fine. Although I’m with everyone else and would push for a sign contract OR if they don’t want to change their files… ask for the addendum to be included on the file pages before the signatures. You can do one better and write these up yourself (or find samples online) and propose those to the venue so it’s one less thing they have to do themselves and may speed up the process.
Post # 7
Thanks for your replies everyone! It makes me feel better to know I’m not over-doing it by wanting these items included in black and white.
The coordinator I’ve been emailing with said the venue owner is the only one who can make changes to the contract. I’ll tell them I’m happy to wait for him to make those changes, or sign it with an addendum page added.
Hopefully they agree to that. I really like the venue, but out of several good reviews I read, there was one very negative one about the venue not honoring previous verbal agreements. It might have been a unique circumstance, but it’s made me a little wary about getting everything in writing. Plus, I feel like these items aren’t anything unreasonable.