(Closed) venue contract negotiations

posted 9 years ago in Reception
Post # 3
2434 posts
Buzzing bee
  • Wedding: September 2008

With my venue, there was stuff included in the package that I didn’t need (like set up for the ceremony, because were having our ceremony off-site) and I used that to negotiate down the price of additional stuff we did want (like setting up the dance-floor in the outdoor tent).

So if there is stuff in the contract that you will not be using, ask if those costs can be removed or if they can be transferred to increase the budget on other items (ie- you don’t want a champagne toast, so the cost can go towards a more extravagant cake)

Post # 4
342 posts
Helper bee
  • Wedding: April 2010

You may want to add in a clause about substitutions – ie that if they do choose to substitute something (because of availability or whatever) that you’ll be notified ahead of time and able to make a choice as to what gets subbed in.  You may also want to specify your brands of liquor – we made sure that instead of “top-shelf” our contract named the types of liquors/beers we could expect.  Also – double check what your minimum # of attendees is – you may be able to negotiate it down or ask that if you don’t meet it if you can make up the cost in more expensive food choices/additional stations during happy hour/vienesse table/etc. 

And it never hurts to be aware of what your overtime charges are – they can get really pricey and they’re often based on what your guaranteed minimum is – not how many guests you actually have!

Post # 6
144 posts
Blushing bee
  • Wedding: March 2010

One thing you may want to look out for is the cancellation provisions-what happens if you need to cancel/want to change venues?  Just something to be aware of…

Also, be very careful of room block contracts if you are reserving guest rooms.  There can be alot of unfair clauses in those.

Finally, don’t be afraid to negotiate!!  My wedding reception venue wanted to charge a ridiculous “resort/parking” fee for each guest.  I was able to get those fees reduced for each guest. 

good luck!



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