(Closed) Venue, guests, stress…ok I am freaking and it is a giant rant (long)

posted 6 years ago in Emotional
Post # 3
Member
1562 posts
Bumble bee
  • Wedding: November 2011

Sorry you’re so stressed!!!  My wedding budget is $7K, for 150 people, on a Saturday afternoon in June.  Our venue is an American Legion – not my dream venue by a long shot, but decorating will do wonders.  Catering is an afternoon buffet of appetizers and desserts.  Hosted drinks are lemonade and iced tea – cash bar is available.  Flowers are on a max budget of $750.  Cake is from WalMart – $250.  Dress including alterations, bra, shoes, crinoline are all $1000.  Favors are $250.  Photography is $1300.  Rentals are $1000.

It sounds like you are expected to have a full on dinner reception for 300 people?  I would say look into halls, and then decorate amazingly!  

Post # 5
Member
2233 posts
Buzzing bee
  • Wedding: September 2012

If you’re in the GTA you’re not really going to find much of anything for less than $100pp especially if you don’t want generic. Where are you located? This thread that I started last year might help you:

http://boards.weddingbee.com/topic/gta-venue-decisions-help

Trust me, I had a spreadsheet going of a bunch of different places trying to find the best deal. In the end we booked a restaurant because it was something simple and worked for us.

ETA: Sorry for some reason I thought I saw Ontario by your name but now I see Canada. This may not be helpful at all lol!

Post # 6
Member
2494 posts
Buzzing bee
  • Wedding: July 2012

@EncoreBridetoBe:  I’d post this in your area of Canada. I know that my venue, for example, doesn’t advertise that they do weddings and it is a beautiful historic venue. Anyways, I’m sure other venues are the same way– hidden gems in a way. You might even be able to talk to local florists about where they have delivered to for larger weddings. They also might be able to help.

Regardless, for a sit down dinner with open bar and 3 courses, you are probably looking, easily, at $60 PP min. Plus hall rental, plus linens/cutlery/china, plus staff, plus cake, plus booze, etc, etc. With just the $60pp for 300 people, you are looking at $18,000, so I don’t think that $24,000 for it all is too much.

That being said, I think that you can cut costs by doing things like buffet style dinner, much more basic cake, DIY late night, limited bar or cash bar, etc.

Post # 7
Member
887 posts
Busy bee
  • Wedding: March 2010

Our wedding budget was 3k, but we only ended up spending about 2k. How did we do it? A Sunday afternoon in March in South Dakota haha 🙂 Our complete meal (soup, salad, bread, entree, and dessert) was less than $9/pp (we had about 75 guests). We cut corners– groom in a suit he owned, $100 dress, repurposed shoes/accessories/veil from things I already had, family member for a photographer, wedding cake from a grocery store, not hiring transportation, did own hair/makeup, that sort of stuff.

 

Have you considered having the wedding off season or on a Sunday? That did cut our costs dramatically. Good luck!

Post # 12
Member
1315 posts
Bumble bee
  • Wedding: May 2011

You poor thing. Talk to your Fiance. It’s nonsense you stressing about this all on your own.  He can handle it – you’re supposed to share stresses and work on them together, there will be plenty of stresses later on with kids etc. He’s not going to have a breakdown, he just needs to take his share of this issue.

I’m liking the halls idea – have you considered having a few exploratory meetings with wedding planners to see what could be achieved? To be honest, with that kind of list length, that’s a hell of a lot of centrepieces, even, and I’d be very wary that you could end up foisting too much onto the DIY list and wind up in a panic the week of the wedding. A planner with enough experience has probably done or thought of something that might be ideal for you. It’d be well worth the time/ even a consultation fee. With the right venue you might be able to get a great caterer, buy your own alcohol and save a lot that way.

Post # 14
Member
227 posts
Helper bee
  • Wedding: June 2012

I am planning my entire American/Arab/Paki wedding in under 10 grand. I am hosting mine at a Marriot (the reception) on a Sunday afternoon where we are inviting 300 people. The reception is a normal luncheon, very calm and relaxing. The night before is a huge party that is just for women because I can’t invite all my friends ot the wedding, but my cousin did the same thing you are doing, had the same huge wedding at the same place I am having it for I think only a thousand dollars more than what I paid. I would consider looking into hotels that could possibly accomodate your desire to having a huge Greek wedding. It can be done, and negotiate prices! Find someone in your family that has those awesome negotiation skills that will help out with negotiating prices. Also when it comes to the guest list, prioritize people and send out invitations in waves-that’s what we are doing. 🙂 

Post # 15
Member
1315 posts
Bumble bee
  • Wedding: May 2011

@EncoreBridetoBe:  What I mean is that with the planner, you’re making all the decisions, but you’re benefitting from their esperience/contacts etc. You wouldn’t be handing over control, you’d be gaining an ally.

Post # 16
Member
2494 posts
Buzzing bee
  • Wedding: July 2012

@EncoreBridetoBe:  I didn’t mean cake, but PLATING costs. Yeah… I know. For example, my cake was $3 pp and then to serve the cake it was $2 pp. The cake fee I paid to the cake maker and the plating fee is for the catering company. Stupid!

Anyways, I was thinking if you can rent a venue and bring in your own caterer you can get it down to that. My venue was $3000, then I brought in my own caterer. As a result, I was able to choose what I wanted to do within my budget. The actual meal is costing us about $40pp including cake serving fees and a 4 course meal, the open bar is $2 pp (plus we have to provide the booze) and hor’s d’ourves are $8pp. We are doing our own late night snack to make that cheap and added in the “pop and ice” package for $4 pp so we don’t have to provide our own pop, drinks, etc. If your venue has rentals and such, then on top of that, all you’d have to pay is for staffing. Not bad, in my opinion. Our venue only has tables and chairs, so we have to rent everything from linens to forks, which upped the price quite a bit.

If you can find a “DIY caterer” place, you might be able to get a better deal.

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