Venue parking limits, how to word invitation?

posted 2 months ago in Venue
Post # 2
Member
1445 posts
Bumble bee
  • Wedding: October 2018

Would hiring a bus service be outside your budget?  Having the whole group meet at one location and providing a bus that seats up to 35 would be the easiest way to coordinate.  Then you could say on the invite that transport will be provided from that location.   Just something you could look into and it might not be as expensive as it sounds.   I went from what I thought would be a $700 deal to a $400 because I didn’t want to reserve for the duration of the event, just pick up and drop offs.

Post # 3
Member
1475 posts
Bumble bee
  • Wedding: November 2017

Was going to recommend a shuttle. It should be less than $1000. 

Post # 4
Member
4270 posts
Honey bee

1. Do you have exclusive use of the park or is it still open to the public?  I.e. even if you get your 50 guests clown-carred into 10 vehicles, is it possible there won’t be 10 parking spots available to you when you get there?

2.  What happens if one of your carpool drivers is sick and can’t make it to the wedding?  Or has car trouble?  Then you’re scrambling last minute. 

Honestly, if you don’t have exclusive access, I would rent a shuttle.  It also cuts down on on a lot of potential last minute scrambling and worries.

Also, I would still put the ceremony address  I wouldn’t make it the focus though and put your reception as the primary address.  But what if someone is running late and misses the carpool or shuttle?  Are you going to wait around for them?  Or just be ok with them missing it even if they could feasibly still be on time if they drove themselves and found parking? 

So I’d put in an insert saying something to the effect of “The ceremony will be held at W address at X time.  Due to extremely limited parking at the ceremony site, we have arranged group  transportation to and from the ceremony departing at Y time from the reception site at Z address.” 

Personally, I feel like you should mention it rather than just put the reception address and an artificially early time – as someone who gets carsick when riding as a passenger, I would not appreciate surprise car trips.  I’m sure I’m the minority but I generally avoid being a passenger if possible and it’s not exactly something I brag about to my friends and family except a select few.

Post # 5
Member
164 posts
Blushing bee
  • Wedding: September 2018

I feel like this is an odd thing to put on an invitation. Can you just call people and explain it to them? That way you can make sure everyone understands, and it shouldn’t take too long to contact 50 people.

Post # 6
Member
1371 posts
Bumble bee
  • Wedding: City, State

annabananabee :  I am wondering the same thing about parking!

I wouldn’t trust that 10-12 parking spots would be open (even if they are roped off with police tape). When it comes to parking, people are jerks.

OP, I would spring for a shuttle. 100%. 

Post # 7
Member
2558 posts
Sugar bee
  • Wedding: September 2018

IMO, you really need to provide a shuttle or bus of some sort. Your guests are not chauffeurs and shouldn’t be treated as such. Also, not sure how you’re expecting to fit approx 50 guests in 10 cars or less.  

Post # 8
Member
2367 posts
Buzzing bee

I agree that you need to get a shuttle for your guests.

Post # 9
Member
575 posts
Busy bee
  • Wedding: February 2018 - UK

My best friend had this issue at her wedding, and she went with a shuttle bus. Her wedding was right in the city centre, at a venue with no assigned parking, and roadside parking nearby is like gold dust. She had the ceremony time and location as usual on the invite, and a note saying something like “due to parking restrictions at the ceremony venue, a shuttle bus will be provided from ____ place at _____ time. It was much easier than everyone trying to find somewhere to park.

Post # 10
Member
119 posts
Blushing bee

 Ths is not the sort of thing for an invitation, but exactly the thing for an insert card (or your wedding website, if you have one). If you organize a shuttle bus, that info should be put in the same places.

Post # 11
Member
1431 posts
Bumble bee
  • Wedding: June 2018

With only 50 guests (many of whom, I’m assuming, are related to each other), this seems like something that could be spread by word of mouth. Call up your guests and let them know the situation. 

Post # 12
Member
2092 posts
Buzzing bee
  • Wedding: August 2014

There are always going to be people running late who will need to drive straight to the venue. If there is no parking, what can they do at that point? Probably just turn around and leave. This is definitely a situation where you need a shuttle. Alternatively, I’d look into providing Uber or lyft codes since it sounds like you are in the city. Do you have a wedding website? Seems like the best place to provide this info. 

Post # 13
Member
378 posts
Helper bee

Shuttle or Uber/Lyft (at your expense)

Sample wording for details card and/or wedding website: “Due to limited parking at [mountain park], transportation to and from the ceremony will be available.  [Shuttle/cars] will depart from [reception address] starting at [time].  Please arrive promptly.” 

Include the ceremony address on the invitation in case people want to Uber/Lyft directly from their homes.  

Post # 14
Member
790 posts
Busy bee
  • Wedding: City, State

Another vote for a shuttle. Your guests shouldn’t be expected to clean their cars, remove car seats, or arrange their timing for arrrival/ departure because of the parking situation.  If someone is running late, wants to head out a bit early, or just be in their own car alone, that shouldn’t be a problem for anyone else.  Don’t assume car pooling will be smooth just because everyone is your family or friend. 

Post # 15
Member
6897 posts
Busy Beekeeper
  • Wedding: September 2012

moonbee :  When choosing a venue that doesn’t have ample parking or has a time restriction, the appropriate thing to do is provide a shuttle for your guests. You picked a inconvenient location for your ceremony and that shouldn’t have to impact your guests. I’m a wedding photographer in an area with a lot of unique venues that often have VERY limited parking available. Pretty much ALL of our couples provide shuttle service for their guests, it’s just the right thing to do and something that just needs to be worked into the budget even if it means cutting something non-essential out. 

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