(Closed) Venue price negotiation help please?

posted 7 years ago in Venue
Post # 3
Member
8738 posts
Bumble Beekeeper
  • Wedding: September 2011

Could you talk to them about scaling cost down based on number of guests?

I.e. if you guarantee 100 can they cut the cost to 70 a head?

Sometimes if you are willing to guarantee a larger number they will provide cost breakpoints.

Post # 4
Member
2699 posts
Sugar bee
  • Wedding: June 2012

@VickyAurea:

Is the £80 inclusive of the reception food also or just the wedding breakfast?

When we looked at venues we e mailed places and asked them to ask the chef if they could provide us with a different menu so that the price per head could go down. Also, to have 3 courses with no ‘palate cleansers’ in between etc. Some venues were really flexible.

£80 a head is expensive but it depends how much you love the venue. In comparison, for our wedding breakfast, we’re paying around £32.50 a head and the menu is soup, salmon/chicken and a choice of 2 puddings.

Post # 6
Member
1199 posts
Bumble bee
  • Wedding: November 2011

@VickyAurea: What day of the week are you looking to get married?  Friday and Sunday weddings usually get you a price break.

Also the month you get married will help with cost.  I chose March because my venue gave a discount for the ‘off-season’.  to get married at the same place in April would have been at least $30 more pp.

Could you have them not do the menus and do them yourself?  May take a little off the price??

Good luck!

Post # 7
Member
2699 posts
Sugar bee
  • Wedding: June 2012

@VickyAurea:

Venue hire included does help a bit, and you are getting a fair amount included for the price, but if the food bill in total is over 10k all in (excluding your own alcohol), I think it is quite expensive….however there are only 40 people coming to my wedding breakfast and a further 30 to the evening so I’m not comparing like for like…

I think you hit the nail on the head with your first post….either the food price needs to give, or the guest list needs to come down….maybe you could work on both. If you can cut 40 people from the 150 you originally planned to invite to the ceremony, and see if the venue can negociate a food price with you, then you can re-evaluate the cost. Ask them for a sample menu and then see if they could do something with it to reduce the cost of the price per head i.e chicken instead of duck or something.

Is it the venue of your dreams or could you keep looking for something a little cheaper? How quickly do you want to set a date?…i.e are you happy to save up for a year or 2 to get everything you want?

Just FYI, there are places where the pph is much less but you aren’t necessarily compromising on the venue. I originally wanted somewhere that was going to be more expensive but I also didn’t want to wait another year to save so we compromised a bit and found our current venue. Somewhere less ‘modern and trendy’. We have a manor house to ourselves for the day  (hire of the place was £950 on top of the food bill and the evening meal is a bbq with sides at £12 a head).

My bridesmaid is an events planner and she actually found our current venue for us….if you want to let me know where you are based I can e mail her and ask if she knows anywhere in your area that’s reasonably priced……?

Good luck and let me know how it goes!

Post # 10
Member
60 posts
Worker bee
  • Wedding: September 2012

Every venue that I was interested in possibly renting for my wedding, I always negotiated the price. The place that my fiance and I finally both agreed upon negotiated w/ me (yea I did all the negotiating, not my fiance… and he has the business background). This is what I always did, I always wrote an email to the venue coordinator (was easier to write an email than discuss this over the phone or face to face and plus you get everything in writing that you can always refer back to later). Then I had mentioned that we are both college students, attending a private university and paying for the wedding ourselves. I then began asking if they could charge us something else at a cheaper rate. Let’s say that per meal, it will cost me $79 (USD), then I will ask if they would be willing to charge me let’s say $70 per meal instead. And then usually the venue will try to work w/ me because they want my business. I would also ask if there is a discounted rate for children (if you are allowing children to attend) and your vendors you have to feed. Not every venue does this, but a lot of them do have a special discount. Or you could always order a seperate and different plate for your vendors, that would be cheaper than what you are serving your guests. 

From there, you can slowly ask for other things to be discounted and see if the venue will be willing to work on you w/ those things. 

Then finally when the venue coordinator finally says they cannot offer you any other discounts, then you know it is time to stop asking for them. 

Another thing to help cut cost is perhaps not having an open bar if you are planning on having out… I know it’s a bit tacky, but having your guests pay for their own alcohol would be cheaper. Or you could pay for an open bar for the 1st hour or 2 and then let guests pay for the rest themselves. You could also just have bottles of wine at each table and let guests drink that, which will help cut cost possibly. If this is the case, you can ask if the venue would be willing to waive the corkage fee or give you a discount. Also ask them not to tax you on the corkage fee. 

If you have a wedding during the day, people are less likely to drink as much, so that may also help cut cost for you as well.

And lastly, ask if the venue would be willing to give you a discount if you pay cash. The same goes for your vendors. I actually hired a videographer and got a great price because I will be paying him cash. 

Oh and if the venue is not willing to do any of those price reductions, then maybe see if they would be willing to throw in some things for you for free… like an extra hour of set up, and extra hour of event time? A free hour or drinks? Etc. 

Remember, these venues and vendors will work w/ you because they do want your business, especially in the economy we are in, they should understand.

Good luck!

 

Post # 12
Member
60 posts
Worker bee
  • Wedding: September 2012

Thank you for your kind words. But I wasn’t this focused w/ all the reductions right away. One of my bridesmaids’ coached me and then I came up with the discount w/ paying cash. As for vendors and children, some venues I have seen offered discounts (but not all venues volunteered this information… you have to ask… but some venues don’t offer a discount at all. But you can just order a cheaper meal for your vendors.)

 

Good luck w/ everything. All you can do is ask and the worse they can is no.

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