(Closed) Venue provides tables and chairs only. How much will everything else cost?

posted 8 years ago in Reception
Post # 3
Member
1498 posts
Bumble bee
  • Wedding: August 2011

Prices vary a lot between caterers.  If you are bringing in an outside caterer, they may have you rent all the linens and plates and silverware and glasses and all that from them.  That’s how mine is, for an idea: My china place settings including dinner/dessert ware, flatware, water and coffee cups, and an ivory linen napkin are 7.75/setting.  Additional glassware are 0.75/each (bar glassware)

Post # 4
Member
1820 posts
Buzzing bee
  • Wedding: August 2010

You might want to look for a caterer that will include all your linens, place settings, and barware – you can save a lot of money that way!  Our caterer included linens, place settings, all the serving dishes/set ups for the buffet, and charged us $4/guest for a full bar set up (including ice, garnishes, linens, all glassware, all non-alcoholic beverages, etc.).  We looked into using a different caterer that required separate rental of all those things.  It adds up fast, and there can often be hidden extras (things you don’t think of – like trash cans, water pitchers, salt and pepper shakers, coffe spoons, and on and on and on…).  Just make sure you get a really detailed list up front and get everything in writing so you can make sure budget stays in shape.

Post # 5
Member
1166 posts
Bumble bee
  • Wedding: December 2010

I am renting everything – tables, chairs, linens, dishes/glasses/cutlery, etc. – through my caterer. I upgraded the chairs (bamboo chairs) and added chargers and table runners (no overlays, chair covers or sashes). Everything else is standard. The caterer handles all of the setup & breakdown, including placing all favors, etc. on the tables. For 90 people, it’s running about $20 per person for everything, including setup (plus tax & tip, of course). That includes a few extra tables with linens – cake table, guest book table, gift table.

Based on published prices in my area, I would say that about half of that cost would go to tables and chairs alone, so figure about $10 per person for everything else??

My wedding is in the Florida Keys (not a lot of vendors to choose from), which is probably more expensive than your area, so consider this just a ballpark. I would think with some negotiation and without a lot of upgrades, you might be able to get it down closer to $7-$8 per person, or even lower?

Hope that helps…

Post # 6
Member
79 posts
Worker bee
  • Wedding: January 2011

My venue also only provides chairs and tables. I think it would depend on where you’re getting married. I’m in FL and getting married in Miami, which hikes the price up a bit. If they have vendors they can refer you to than it would be a good idea to get a start from there. Our caterer is allowing us to buy the alcohol but they will be serving it. There are tons of ways to cut cost, which of course varies with what you feel is most important.

Post # 7
Member
79 posts
Worker bee
  • Wedding: January 2011

My venue also only provides chairs and tables. I think it would depend on where you’re getting married. I’m in FL and getting married in Miami, which hikes the price up a bit. If they have vendors they can refer you to than it would be a good idea to get a start from there. Our caterer is allowing us to buy the alcohol but they will be serving it. There are tons of ways to cut cost, which of course varies with what you feel is most important.

Post # 8
Member
5778 posts
Bee Keeper

We had a similar venue with only tables and chairs provided. We had to rent everything else through the caterer who used the only rental company in the area. Our rental fee for dishes,glasses,silverware,serving platters,chafing dishes and misc. was $2200. and we had 85 guests, 12 tables. In addition to that I bought chair covers and rectangular tablecloths for the food tables as well as tablecloths for the hi tops and deck tables, all the napkins and rented the linens for the guest tables.

If you can find a place where those things are all included it would be much easier,I think. I don’t think we saved anything and it was a ton more work.

Per person charge for the food from the caterer was $70. for an hor d’oeurve/stations reception, and our liquor bill was $1500. . We also had additional charges for all service staff (chefs,bartenders,serving staff). Site fee was $5000.

We’re in southern NJ.

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