(Closed) Venue sight-see today! What questions should I ask?

posted 6 years ago in Reception
Post # 2
Member
355 posts
Helper bee
  • Wedding: December 2015

Ask all those questions. Write them down so you don’t forget. I thought I’d just ask them but of course when we got home, there were a few that we forgot.

Ask for contact info email of the venue coordinator (or any others). Sometimes it’s a different person answering the questions. We got one coordinator saying our date was available and it turned out it wasn’t!  So now we deal mostly with the manager.

Ask if there are cake cutting fees, bartender fees, service/gratuit fees (and whether this includes gratuity for the servers), outside vendor fees, whether there is a preferred or required vendor list. Our site fee was rather low, but our venue required a specific lighting/dance floor rental company. That increased our spending by a few thousand.

I would do whatever tables are already included. Costs for weddings will keep adding up, so if you can save on this, I would do that. Our situation is reversed — round tables are included but I love rectangular tables. I was going to spring for them, but then I realized that guests are NOT going to care at all. And I care but I don’t care enough to spend money on it. I’d rather pay for more drink options or something.

If you don’t ask all your questions ont he day of, you can email them later. I find that before you put down a deposit, they are super fast about answering questions, hah. I’ve been lucky so far — our vendors/venue have all been responsive even after we’ve booked.

Also! You don’t know a venue until you visit. Fiance and I had our hearts set one one venue that was just dingy in person. Another one we were meh about turned out to be our runner up. You don’t know until you get there. Even if it’s your dream venue, make sure you feel at ease with the staff. You’ll be giving them a lot of your money and putting your wedding in their hands!

Good luck! Let us know how it goes. This venue looks gorge, btw.

Post # 3
Member
595 posts
Busy bee
  • Wedding: April 2016

Lovely venue!! A few things to consider with choosing a venue:

-Is there a preferred vendor list? Are you required to use their vendors, or are you able to use any vendor you would like?

-You say tables are included. Just make sure you’re aware of what else is included. Linens, chargers, etc. Would this need to be provided by the caterer?

-What is the deposit and pay structure?

-What, if any, are the restrictions? This applies to decor restrictions as well as music and sound restrictions.

-Are there any hidden costs you should be aware of? How much time does the fee cover, and if you should need extra time how much would it be?

-Not sure if you’re planning on doing a bridal shoot or anything, but it can’t hurt to see if you would be able to use the venue for something like that.

-It doesn’t look like this would apply to you for that venue, but is there a rain backup plan?

-What is the parking situation?

-What is the bathroom situation?

-Do they provide any type of help with day of coordination?

-Know whether they have liability insurance and what you would be responsible for in case something does go wrong.

-If you’re having a lot of out of town guests, it would be worth noting how far the venue is from the airport as well as hotels.

-When doing your walkthrough, try to imagine which areas you plan on using for different parts of the day. Where would the ceremony and reception be? Would there be a cocktail hour? It’s important to think about how the day will flow.

-It also helps a lot if there is a separate area to be used as a bridal suite and for the groomsmen to get ready as well!

You don’t need to necessarily ask every one of these questions during the visit. As PP stated, you can always send a followup email. Good luck!! The venue is beautiful. ๐Ÿ™‚

  • This reply was modified 5 years, 9 months ago by  michellia.
Post # 5
Member
1022 posts
Bumble bee
  • Wedding: April 2015

View original reply
gemabride:  I echo the same of the PPs and I’m not sure if they do this is Canada but find out what the special event insurance requirements are, if any, the number of hours the premises can be used and what is/is not included with the venue rental. Thru planning I have found the devil is truly in the details! Good luck! 

Post # 8
Member
595 posts
Busy bee
  • Wedding: April 2016

 

View original reply
gemabride:  No problem! Glad I could help somewhat. We started looking at venues last August, and I was so overwhelmed since I knew nothing about it! I Googled everything and researched a lot. It also helped to create a spreadsheet to compare venues.

Let us know how it goes!!

Post # 9
Member
142 posts
Blushing bee

Please let me know how it goes, I am looking at venues in the Toronto Area as well and am definitely interested in seeing this venue as well (Looking for more september/october 2016). <br />I am definitely having a difficult time finding a venue that I like and is reasonably priced in the GTA. 

Post # 10
Member
64 posts
Worker bee
  • Wedding: July 2016

Beautiful room. I would ask if there are any upcoming renovation or repair plans for the room near your date. You wouldn’t want to get married with the smell of fresh paint or a newly urethaned floor!

 

Post # 13
Member
355 posts
Helper bee
  • Wedding: December 2015

Also remember to ask your Fiance if he has any dealbreakers. My Fiance loves craft beer and his one thing is he wanted IPA at the wedding. One frontrunner venue for the wedding offered no IPAs on their beer list. I had to ask if they could add an IPA — they could, but for a fee. I feel like we forget the Fiance a lot, so it’s easier to check with them on what their dealbreakers are in the beginning.

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