(Closed) Venues: what should I be looking for?

posted 6 years ago in Venue
Post # 3
4352 posts
Honey bee
  • Wedding: August 2013

Can I see a sample contract? (Ask to see this at the end, but its the most important question so I put it first. The sample contract should include the price, what the price includes, require them to live up to a certain standard ect.)

Cost per person? (including tax, tip, fees)

What does the cost per person includes? (room? tables? chairs? linens? food? open bar? parking?)

What is allowed? (candles? pets? using an outside caterer?)

How long do you have the space for? (ceremony? reception? cocktail hour?)

When can you set up? (The day before? The morning of? An hour before the reception starts (which means someone has to miss the ceremony to set up or you have to hire someone)?)

Is there a room rental fee? (What does it include? The reception room? The entire building? Is there a separate fee for the ceremony room?)

Is the building handicapped-accessible? (Including bathrooms)

Who will you be working with? (Do you get a day-of-coordinator? Do you have a maitre-d? Is the person you communicate with the same person who will be working with you the day of the wedding?)

How do you pay? (Check, credit card, cash? When is the deposit due? When are payments due?)

What is the maximum capacity of the venue? (Can this be increased by choosing a different room? Renting an additional room? Does this include vendors?)

What is the minimum number of people required? (Does this include children? If you don’t meet the minimum, can you pay extra per person and get extra items per person instead of paying for empty chairs?)

Do you offer discounts for children? (Free under a certain age? Discounted rate for a certain age?)

Do we need event insurance?

Are their any requirements of my other vendors? (Might have to be chosen from a list of prefered vendors)

Who sets up/breaks down the reception(You? The venue staff? Is there a fee? An outside vendor?)

If they are the caterer:

How do you cater to dietary restrictions? (Do they offer gluten free meals? special meals for those with allergies? vegetarian meals? vegan meals? kosher meals? How do you select those meals [through RSVP, can order the day of, something else]?)

Is there a choice between a sitdown meal, buffet, family style? (Do the prices vary between options? When do you select which one you want?)

Is there a discount meal for my vendors? (Photographer, DJ ect., you might not need to feed them, it depends on their contract)

If they are having the ceremony:

Is there a place for you to get ready (for the bride? for the groom? how many people can fit in these rooms?)

Who is the officiant? (Do they provide someone? Can you bring your own?)

What do guests do between the ceremony and reception? (Is there a space for them or do they watch the room being change?)

Is there a fee for the ceremony?

Who sets up/breaks down the ceremony?

If any portion is outside:

Where is the outdoor area?

What is the rain plan? (And when do you have to make the call to have the wedding inside?)

How many weddings do you have at a time and per day? (Our venue has 8 weddings per day, 4 weddings at a time. Make sure they are experienced with hosting multiple weddings if they will have more than one at a time and can keep them separate. If there are multiple weddings, ask about how the bathrooms are shared.)

Post # 4
4352 posts
Honey bee
  • Wedding: August 2013

That is the list of questions I gave my Maid/Matron of Honor when she started venue searching for her wedding. Feel free to add and subtract questions. It is generally designed for a typical reception venue (vs a nontraditional one like a park, historic building, private home ect.).

Post # 5
668 posts
Busy bee
  • Wedding: April 2013

When I was searching it was important to me to find out their regulations on sound. Do they allow DJ’s AND bands? Both? Neither? Is there a time sound has to be off by?

Also, are tables and chairs provided? What are the regulations on lights or decorations in the trees? Are you allowed to have candles?

I never really like the places where you HAD to book one of their packages, so I wouldn’t know what kinds of questions to ask.

Financially, I can understand where you are coming from. We ended up booking a county park and hiring a caterer (gourmet food truck) and renting everything else needed. I found that to be less expensive. You have more control over what you pay per service, but it can be more work/research.

Bottom line: When you go in person you will get a sense and a vision. Ask YOURSELF if you can picture yourself getting married there.


Post # 8
808 posts
Busy bee
  • Wedding: March 2013

We were looking for someting in town, that would allow us to bring in our own catering and booz, and somewhere that had some character or uniqueness.  ONce we set those criteria, it was easy to eliminate “no’s”.   When we got down to a few “yes’s”, we just looked at the price and how much we liked the place. 

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