Post # 1
I have a limited space venue which i did not anticipate exceeding since over 80% of the invite list will have to travel from out of town to attend.
I was aiming for about 100 guests with about a 10 person buffer zone. From having talked to people, we are looking like we are already at the 110 with no buffer zone left. What can I do?
rsvps aren’t due in until the end of July, but i am getting stressed that more will say yes, when i should be happy that they are coming. I have heard of doing 2 sittings for dinner, but i haven’t been able to find anything online to provide insight on whether this is acceptable for a wedding.
Post # 3
How many people can the venue actually hold comfortably and legally?
How many did you actually invite?
If your RSVPs aren’t due until the end of July I wouldn’t stress until they are actually back in your hands. Unless you actually invited more people than your venue can hold.
By doing 2 sittings for dinner do you mean group A would eat at 7 and group B would eat at 8? If that is what you mean I wouldn’t like that as a guest so maybe see what you can figure out with someone from the venue to accomodate everyone at the same time.
My wedding was out of town for all of my guests as well so I knew a lot of folks weren’t coming. I can say for a fact though I had 9 people swear they were coming but when the RSVPs were due they had things come up. So give people some time things happen and they aren’t able to make the trip. So don’t stress too much too early especially if your venue does actually have enough space.
Post # 4
Don’t bank on this, but even after I had RSVP Yes’s I had about 5 tell me they couldn’t make it after all the week of the wedding and then a couple more that just didn’t show up the day of.
Post # 5
How many people can your venue legally hold and how many did you invite? If you invited more than the the venue can hold, then you probably need to start looking for a different venue. You obviously don’t want to break the law and it would be really rude and awkward to have guests eat in shifts (ie group A eats and then group B).
Post # 6
@rbabyrolle: Thanks for this advice! We also have a mostly-out-of-town guest list and are trying to project how many will actually come (invites will be going out in a few weeks). Our issue isn’t space, it would be the finances, but we have a little bit of a cushion if we need to accommodate extra numbers … still, I do wonder how accurate our projections will turn out to be. We’ll see!
Post # 7
I think two seatings is a bit rude. How do you decide who eats when? It’s not fair to tier your guests. Can you switch to a straight cocktail reception? Have a few tables and chairs for people who want to sit, but mostly standing with passed hors d’ouevres? That usually makes the venue accomodate more people (mine holds 170 for a seated meal, or 400 for a standing reception).
Post # 8
Ah, well if finances are the issue, that makes things a bit easier. You have several options. You cut back on extras such as flowers, special linens, special chairs, etc. Or you can talk to your caterer about switching up the menue to do something a bit cheaper (cut out an appitizer, switch from plated to a buffet dinner, something like that, they’ll work with you). Or you can cut back on the bar. I don’t know if you’re having an open bar or not, but if you are you can downgrade to just beer and wine. That will save a lot of money right there!
Anyway, you don’t really need to start worrying about this until you get all your RSVPs back. But it would be smart to have a back-up plan in case you do have too many people RSVP yes.
Post # 9
@RunsWithBears: Thanks, RunsWithBears – I think you were replying to my comment (#5), more than to the OP, though. We have plenty of space for guests and our budget is the limiting factor in how many we can host (although we do have the options you suggested re. scaling down the meal, the bar options, etc.) The OP’s issue was space in her venue, it sounded like.